Executive Assistant & Program Associate at Association of Emergency Medicine Healthcare Profesionals (ASEMHP)

The Association of Emergency Medicine Healthcare Profesionals (ASEMHP) is a global network of emergency medical professionals of Nigerian descent, dedicated to advancing emergency care and saving lives. Whether you're an emergency physician, nurse, or prehospital care provider, we unite to improve healthcare systems, enhance patient outcomes, and promote the professional development of our members worldwide.communication and coordination are critical. (ASEMHP)

We are recruiting to fill the position below:

Job Title: Executive Assistant & Program Associate

Location: Lagos

Role

• Executive Assistant & Program Associate will provide high‑reliability executive support to the President/Board and drive core program operations.
• Keep leadership organized, members engaged, trainings on schedule, and the society’s public voice coherent across channels.

Accountabilities / Responsibilities
Executive Support & Governance:

• Own calendars: schedule meetings, confirm attendance, prepare agendas, circulate pre‑reads, track follow‑ups.
• Record accurate minutes for Board/committee/AGM meetings within 48 hours; log decisions, owners, deadlines.
• Draft and format monthly/quarterly/annual reports; maintain a clean governance document archive.
• Support compliance tasks for an Incorporated Trustees entity under CAMA 2020; coordinate travel and vendors.

Membership & Community:

• Maintain the master membership roster (CRM/Sheets): status, dues, contacts, specialties, chapters.
• Run onboarding/offboarding, verify records, send renewal notices, and track dues/receipts.
• Publish a concise monthly member update andmewsletter (events, training, opportunities, policy).
• Design onboarding process for new members including ading to whatsapp group.

Programs, Events & Training

• Plan and coordinate ASEMHP trainings, webinars, and conferences (timelines, budgets, venues, vendors).
• Manage registrations, certificates, CPD documentation, faculty liaison, and post‑event evaluations.
• Track KPIs: attendance, satisfaction, CPD credits issued, costs, and follow‑up actions.

Communications & Social Media:

• Manage social channels (LinkedIn, X/Twitter, Instagram, Facebook): calendar, copy, artwork (Canva), posting, moderation.
• Draft website/newsletter content and event pages; ensure brand consistency and accessibility.
• Monitor analytics; grow engagement and event conversions (not vanity metrics).

Data, Tools & Safeguarding:

• Maintain organized, searchable files (Drive/SharePoint) with clear naming and version control.
• Protect personal data in line with Nigeria’s NDPR; uphold confidentiality and conflict‑of‑interest standards.
• Maintain simple dashboards for leadership (membership, programs, dues vs. costs).

Performance Indicators

• Agendas/minutes on time; >90% action items tracked to closure.
• >95% membership roster accuracy; on‑time renewal campaigns; growth in active dues‑paying members.
• ≥90% of trainings delivered on schedule and within budget; ≥80% participant satisfaction.
• Month‑over‑month growth in engagement and event conversion; zero preventable compliance misses.

Requirements

• Bachelor’s Degree (health administration, public health, social sciences, communications, or related).
• 2–4 years’ experience in executive assistance, association/non‑profit coordination, health programs, or events.
• Excellent written and verbal English; crisp minutes and professional correspondence; local language a plus.
• Strong with Google Workspace/Microsoft 365, Zoom/Meet, Canva, and basic CRM (Airtable/Zoho/HubSpot).
• Project discipline: timelines, vendor management, on‑time delivery, early risk escalation.
• Integrity & discretion with sensitive member/governance information; ability to travel within Nigeria.
• Can be in NYSC but must be post-camp.

Working Schedule:

• 9:00 a.m. – 5:00 p.m., Monday–Friday.
• Hybrid role with two (3) in‑person office days required weekly (subject to change as organizational needs evolve);
• flexibility for occasional evenings/weekends during trainings or conferences.

Compensation and Benefits

• N120,000 gross monthly salary (111,600 Naira net monthly).
• Health insurance after confirmation at 6 months.
• You will be provided a work laptop and access to the internet on office premises.
• The laptop is not for personal use.
• A work telephone with a credit allowance will be provided.
• This phone is not for personal use. · 4 weeks of annual leave of which no more than 2 weeks taken at once.
• Health insurance after 6 months when the probation period is over.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV (max 3 pages), a 1‑page Cover Letter, and two writing samples (minutes excerpt, program brief, or social copy) including two referees (name, role, email, phone) to: asemhp.nig@gmail.com using “Executive Assistant & Program Associate – [Your Name]” as the subject of the email.

Note: ASEMHP values capability, integrity, and service. We welcome applicants from diverse backgrounds and regions across Nigeria.