Procurement Officer at Chabash Development and Health Initiative (CDHI)

Chabash development and Health Initiative (CDHI) is a non-governmental organization dully registered with Nigerian government through corporate affairs commission and also is working closely with SEMA/NEMA Borno state chapter and the Borno state humanitarian response committee. Existence since March 2016, CDHI focus on improving the quality of life of vulnerable population across communities in the north eastern Nigeria. CDHI operates both in emergency and developmental context and have its programme principally rooted in identifying gaps that affects population or increases vulnerability of population and bringing those gaps through resource base planning and implementation. CDHI invest in Girls, Women, Children and all vulnerable group and communities especially those affected by emergencies. We have focus on promotion of girl child education, gender based violence and women empowerment as well as improving women efficacy on appropriate maternal and child care practices through promotion of nutrition education, and appropriate practices within communities.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Maiduguri, Borno

Job Summary

• The Procurement Officer is responsible for ensuring timely, cost-effective, and compliant procurement of goods, works, and services in line with CDHI’s procurement policies and donor regulations.
• The role supports the entire procurement cycle — from planning and vendor sourcing to contract management and asset tracking — ensuring value for money, ethical practices, and transparency across all CDHI projects.

Key Responsibilities
Procurement Planning and Management:

• Support program and operations teams in developing annual and project-specific procurement plans.
• Ensure all procurement requests are properly reviewed, approved, and processed in accordance with procurement thresholds and authorization matrices.
• Manage the solicitation process (RFQs, RFPs, ITBs) ensuring fairness, transparency, and competition.
• Maintain an updated procurement tracker and ensure timely delivery of goods and services.
• Verify specifications, quality, and quantities against purchase requests and delivery notes.

Vendor Sourcing and Management:

• Identify and maintain a database of prequalified and reliable suppliers and service providers.
• Conduct due diligence and reference checks on new vendors before engagement.
• Negotiate pricing, payment terms, and delivery schedules to ensure value for money.
• Monitor vendor performance and ensure compliance with contractual obligations.
• Coordinate periodic vendor evaluations and recommend supplier renewals or replacements.

Compliance and Documentation:

• Ensure procurement processes adhere strictly to CDHI and donor procurement policies and procedures.
• Maintain accurate, up-to-date procurement files, including bid analysis, approvals, contracts, and delivery records.
• Ensure transparent and auditable documentation for all procurements.
• Support internal and external audit reviews by providing necessary documentation and explanations.
• Monitor procurement activities for risks of fraud or non-compliance and report irregularities immediately.

Logistics and Inventory Coordination:

• Work with the logistics team to coordinate receipt, inspection, storage, and distribution of procured items.
• Ensure proper tagging and record-keeping of assets and consumables.
• Support asset verification, stock reconciliation, and disposal in line with donor and organizational policies.
• Liaise with transport and logistics providers to ensure safe and timely delivery of supplies.

Coordination and Capacity Building:

• Collaborate with program teams to understand procurement needs and ensure timely support for implementation.
• Provide training and technical guidance to program and field staff on procurement processes and compliance.
• Participate in procurement committee meetings and contribute to transparent decision-making.
• Foster strong working relationships with government agencies, suppliers, and partner organizations.

Qualifications and Experience

• Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, Accounting, or related field (CIPS certification is an advantage).
• 3–5 years’ relevant experience in procurement or supply chain management within an NGO or donor-funded project environment.
• Strong knowledge of donor procurement regulations (USAID, UNICEF, ECHO, WFP, etc.).
• Proven experience managing tenders, vendor selection, and procurement documentation.
• Excellent negotiation, communication, and organizational skills.
• High level of integrity, accountability, and attention to detail.
• Proficiency in Microsoft Excel, Word, and procurement tracking tools.
• Fluency in English (knowledge of local languages such as Hausa, Kanuri, or Fulfulde is an asset).
• Willingness to travel to field offices and project sites as required.

Application Closing Date
Not Specified.

Method of Application
Interested and qualified candidates should:
Click here to apply online