Assistant HR / Admin Manager at a Reputable Security Company

We are a security company with headquarter in Abuja and branches in nine states of the federation and guards’ services nationwide. We operate on a platform of strong ethics, governance and professionalism.

We are recruiting to fill the position below:

Job Title: Assistant HR / Admin Manager

Location: Jabi, Abuja
Employment Type: Full-time
Work mode: On-site

Description
Recruitment/selection:

• Monitor staffing levels, identify staff vacancies anticipate future staffing requirements in line with strategic plans recruit and select candidates.

Pre Recruitment:

• Develop and place job adverts, review and shortlist applicants, interview and select suitable candidates

Post Recruitment:

• Perform reference checks.
• Issue appointment letters.
• Develop job descriptions for all positions.
•  Open and update personnel files.
• Induction-provide current and prospective employee with information about policies, procedures and working conditions.
• Ensure for all recruitment exercises that the reports are documented and filed.
• Conduct need-assessment to determine when training is necessary and the type of training necessary to improve performance and productivity

Performance Appraisal:

• Collate staff for appraisal and inform unit heads, send form to staff and set date for review.
• Communicate result to staff and implement decision made.
• File relevant documents that arise from the process.
• Monitor and review the system of performance appraisal and continually develop as necessary, ensuring that monthly and annual appraisals are carried out in a timely manner and followed up

Payroll Administration:

• Maintain payroll information: compute and collate all relevant information related to payroll on a monthly basis including but not limited to new employee list, absence and contract changes.

Administration/Documentation:

• Maintain and update employee directory with any employee changes
• Compile statistical reports concerning personnel-related data such as hires, transfers, performance, appraisals, and absenteeism rates.
• Ensure all staff matters, memos, queries, communications to and responses from staff are filed in staff files.
• Ensure proper confidentiality and security of all HR documents.
• Preparation and issuance of transfer letters, communications letters, termination letters, and all human resources related letters.
• Manage leave system-records of annual sick and other leaves and entitlements of staff where applicable.
• Compose and distribute routine written correspondences.
• Ensure regular staff and management meetings are held.
• Develop and maintain a filing system.
• Update company’s asset register.

Advisory:

• Advice management on appropriate resolution of employee relations issues.
• Advice on pay and other issues, including promotion and benefits. 
• Prepare reports and recommend procedures to reduce absenteeism and employee turnover.
• Develop and implement policies on a variety of workplace issues e.g. disciplinary procedures absence management, working conditions, performance management, restructuring of service et cetera.
• Ensure that managers and staff are aware of the policies and procedures and they are able to Implement/operate them as the case may be.
• Establish and /or recommend salary ranges, offers, and compensation adjustment and monitor salary reports for equity, compression or other issues.

Facility management:

• Set up system and processes for the smooth running of all day-to-day office administrative activities.
• Oversee purchasing function: negotiate price, quality and delivery, approving invoices.
• Ensure the availability of necessary supplies by identifying procurement needs of the office-reception departments
• Ensure there is an effective communication system where needs are identified and options valuated.
• Ensure effective planning and execution of operations by reducing waste levels.
• Oversee facility’s maintenance needs.
• Supervise the maintenance and repair of the company’s infrastructure, vehicle and equipment.
• Manages the provision of general support services including, cleaning and upkeep of office premises.
• Deal with complex disciplinary/grievance and HR issues using HR and company knowledge evidencing appropriate decision-making skills.
• Management of all individual personnel and workforce management action –perform difficult staffing duties-administering disciplinary procedures, terminations, demotions as necessary.
• Help employee resolve work related issues, handle staff dispute and resolve conflict.
• Act as focal point for all initial queries from staff regarding policies and procedures

General Requirements

• Possess a Degree certificate in any relevant discipline.
• Must have completed NYSC.
• Must reside in Abuja and/or be eligible to work in Nigeria.
• A relatable professional certification will be an added advantage.
• Female applicants are encouraged to apply.

Salary Range
N150,000 – N200,000 monthly.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their resumes to: jobrecruitmentsabuja@gmail.com using the Job Title as the subject of the mail.