Office Manager at AccelerateTV

Accelerate is the youth haven for the cool kids, creatives, doers, thinkers and everyone in between. We have built a reputation on being a consistent source of information and inspiration in the fashion, music and entertainment culture of Nigeria/African, both on the continent and beyond.

As a multi media outlet we pride ourselves in Entertaining, Educating and Empowering our audience by documenting Nigerian/African stories and pop culture, all the while keeping a close eye on the establishment and championing the new.

We are recruiting to fill the position below:

Job Title: Office Manager

Location: Lagos
Employment Type: Full-time

Summary

• The Front Desk / Office Manager serves as the first point of contact for guests, clients, and staff, while ensuring the smooth daily operation of the office environment.
• This role combines front desk responsibilities (reception, communication, and guest management) with office administration duties (facility management, supplies, coordination, and staff support).
• The ideal candidate is a proactive, well-organized professional with excellent communication and multitasking skills, capable of maintaining a warm and professional atmosphere while ensuring operational efficiency.

Key Responsibilities
Front Desk & Guest Relations:

• Serve as the first point of contact for all visitors and incoming calls, ensuring a positive and professional impression of the company.
• Manage the reception area to ensure it is tidy, organized, and welcoming at all times.
• Greet and direct guests, clients, and vendors to appropriate departments or personnel.
• Handle incoming and outgoing correspondence (emails, phone calls, deliveries, and mail).
• Maintain a visitor logbook and ensure access control in compliance with company security protocols.

Office Administration & Facility Management:

• Oversee the general office environment, ensuring functionality, cleanliness, and safety.
• Coordinate with vendors, maintenance personnel, and service providers for utilities, cleaning, and repairs.
• Monitor and manage inventory of office supplies, stationery, kitchen, and cleaning materials.
• Support procurement activities, including sourcing quotes and managing purchase orders.
• Ensure compliance with company administrative policies and procedures.

Staff & Operations Support:

• Assist HR and Operations teams with onboarding logistics (desk setup, orientation materials, staff ID cards, etc.).
• Support internal communications by disseminating notices, circulars, and memos.
• Manage meeting room schedules, coordinate internal meetings, and assist with event logistics.
• Provide administrative assistance to managers and departments as required.

Record & Asset Management:

• Maintain accurate records of office assets, keys, and access cards.
• Track maintenance schedules for equipment (printers, air conditioners, lighting, etc.).
• Ensure prompt renewal of office-related contracts (e.g., internet, cleaning, utilities).

Financial & Reporting Duties:

• Support petty cash disbursement and reconciliation in collaboration with the Finance team.
• Prepare and submit monthly administrative and operational reports.
• Assist in monitoring office budget expenditures related to supplies and maintenance.

Performance Indicators

• Timely resolution of administrative and operational issues
• Positive feedback from staff, clients, and guests
• Cleanliness, orderliness, and functionality of office environment
• Efficiency in vendor coordination and cost management
• Accuracy and timeliness of reports and documentation

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3–5 years experience in front desk, administrative, or office management roles (preferably in media, corporate, or creative environments).
• Proven experience managing vendors, office logistics, and facility operations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with administrative software tools.
• Excellent communication (verbal & written), interpersonal, and organizational skills.
• Strong multitasking abilities and attention to detail.
• Professional appearance and demeanor.

Key Competencies:

• Exceptional customer service orientation
• Strong problem-solving and decision-making abilities
• Time management and prioritization skills
• Confidentiality and discretion
• Initiative and adaptability
• Team collaboration and interpersonal sensitivity

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online