Secretary / Personal Assistant to Top Executive at an Established Oil & Gas Company

An established Oil & Gas Company is recruiting a suitable candidate to fill the position below:

Job Title: Secretary / Personal Assistant to Top Executive

Location: Onitsha, Anambra
Employment Type: Full-time

Job Summary

• An established Oil & Gas Company located in Onitsha, Anambra State is seeking a highly experienced, organized, and efficient Secretary/Personal Assistant to support our Top Executive.
• The successful candidate will have a proven track record of providing exceptional administrative support and will be responsible for managing the day-to-day activities of senior management team.

Key Responsibilities

• Provide high-level administrative support to Top Executive, including preparing complex correspondences, reports, and presentations.
• Manage calendars, schedule appointments, and arrange travel itineraries for senior executive.
• Develop and maintain strong relationships with internal and external  stakeholders, including clients, vendors, and other executives.
• Ensure seamless communication between the senior management team and other departments.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate meetings, appointments, and events, ensuring accurate scheduling and timely reminders.
• Prepare and distribute meeting materials, agendas, and minutes.
• Maintain accurate and up-to-date records, including confidential files and documents.
• Develop and implement efficient filing systems, both physical and digital.
• Assist with special projects, such as preparing presentations, conducting research, and analyzing data.

Qualification and Experience

• B.Sc., or HND in Business Administration, Secretarial Studies, or related field. 
• Professional certification is an added advantage.
• Minimum of 7 years of experience as a Secretary or PA to senior executive, with at least 3 years in a supervisory role.

Skills:

• Excellent communication, 
• Organizational skills
• Time Management,
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to maintain confidentiality and work with discretion.
• Strong attention to detail and ability to multitask.
• Experience with calendar management, travel coordination, and meeting planning.

Personal Qualities:

• Professional demeanor and attitude.
• Strong interpersonal and relationship-building skills.
• Ability to work under pressure and meet deadlines.
• Strategic thinker with ability to prioritize tasks and manage multiple projects.

Application Closing Date
21st November, 2025

How to Apply
Interested and qualified candidates should send their CV to: freshjobs49@gmail.com using the job title as the subject of the mail.