Program Manager at the International Foundation for Electoral Systems (IFES)

The International Foundation for Electoral Systems (IFES) supports citizens’ rights to participate in free and fair elections. Our independent expertise strengthens electoral systems and builds local capacity to deliver sustainable solutions. Since 1987, IFES has worked in over 145 countries – from developing democracies, to mature democracies.

We are recruiting to fill the position below:

Job Title: Program Manager

Location: Abuja
Field Office: Nigeria Field Office    
Reports to: Country Director
Position Grade: 9
Industry: International Development, Democracy & Governance, Elections
Job Category: Program Administration and Support
Travel:    Limited travel may be required

Main Function

• The Program Manager (Nigeria) provides programmatic, administrative, and operational support to the IFES-Nigeria office, specifically by supporting the planning and implementation of activities, as well as supporting administrative tasks, such as procurement and/or monitoring and evaluation, pertinent to those activities.
• The Program Manager (Nigeria) will work closely with and report to the Country Director 

Responsibilities
Programmatic;

• Supports the Country Director in planning and implementing activities.
• Documents and present high-quality field reports of activities and events to be reviewed and included in quarterly reports and other donor deliverables, as needed. 
• Formulates strategies and design innovative solutions to resolve issues/conflicts in support of activity implementation;
• Work with the Country Director to draft meeting/workshop invitations, materials, and agendas.
• Coordinates development of IFES Nigeria program one-pagers, analyses, FAQs and contribute to quarterly reports.
• Provides support to International and Local consultants supporting the Nigeria program activities;
• Maintains detailed records of program activities and files;
• Provides input on the design and formulation of new program activities;

Monitoring and Evaluation:

• Assists the Monitoring and Evaluation Consultant in developing and implementing M&E frameworks and tools.
• Support the collection, analysis, and reporting of data related to project activities and outcomes.
• Provide logistical and administrative support for M&E activities, including field visits and data collection exercises. 
• Contribute to the development of M&E reports, ensuring accuracy and timeliness. 

Administration and Operations:

• Provide logistics support for meetings/workshops, including but not limited to, identifying workshop venues, developing and distributing invitations, taking attendance on time, and following up with financial disbursements from finance.
• Supporting safety measure considerations are incorporated into all IFES Nigeria activities;
• Delivering administrative services in the most efficient manner to facilitate the functions of other sections;
• Assisting in maintaining and disseminating security and health updates to IFES Nigeria staff and related vendors as needed;
• Performing any other duty as assigned by the Country Director .

Position Requirements

• Education: Bachelor’s degree in Political Science, Social Science, Business Management, Public Administration, International Relations, International Development or a related field is required. 

Skills and Qualifications:

• Minimum of 6 years’ relevant experience with procurement and administration;
• The ability to remain organized while handling multiple and problematic tasks; 
• Prior experience in procurement is required, with preference for experience working in procurement for international NGOs or international organizations;
• Prior experience in working on an international donor-funded projects strongly preferred;
• Prior experience working on other International Donor-funded projects which may include but not limited to the EU, FCDO, etc., is desired;
• Proficiency with Microsoft Office and Excel required;
• Ability to follow procedures, meet deadlines and work independently and cooperatively;
• Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary;
• Strong attention to detail;
• Excellent interpersonal and negotiation skills;
• Ability to detect problems and produce acceptable solutions.  
• Ability to complete tasks with no supervision; 
• Self-motivated with the ability to meet IFES Nigeria deadlines;
• Ability to maintain and keep secrecy on all administrative and personnel issues;
• Being willing and adaptive;
• Must value operating in a collaborative and cooperative environment; 
• Ability to show initiative, good judgment, and resourcefulness;

Language Skills:

• Proficiency in English language required. 

Travel: 

• Travel within Nigeria is required.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: sjah@ifes.org using the Job Title as the subject of the mail.