Business & Systems Administrator (Remote) at Givaudan

Givaudan is the global leader in the creation of flavours and fragrances. In close collaboration with food, beverage, consumer product and fragrance partners, Givaudan develops tastes and scents that delight consumers the world over. With a passion to understand consumers’ preferences and a relentless drive to innovate, Givaudan is at the forefront of creating flavours and fragrances that ‘engage your senses’.

We are recruiting to fill the position below:

Job Title: Business & Systems Administrator

Location: Lagos (Remote)
Job Type: Contract

Summary

• As a member of our Commercial Team you will manage the daily runnings of the Taste & Wellbeing andFragrance and Beauty administration.

In this role you will
General administration support to Divisional Head:

• You will manage the diary of the Country Manager and visitors. You will follow up, receipt, signature byDivisional Head and submission of contracts. You will take minutes of meetings.
• Implement administrative systems and support office operations and procedures
• You will manage the Water treatment plant & maintenance thereof and monthly water sampling.
• You will manage the fleet cars - maintenance,insurance, license, fuel follow up on maintenance contracts or building.You will follow up on suppliers, purchases, check stock and anticipate needed supply.You will assist thelaboratory staff procure samples, supplies.

Canteen:

• You will oversee personnel (support staff; drivers, cleaners, security). You will organise and set upappointments, conferences and managing meetingrooms. You will manage travel arrangements for incomingand outgoing personnel. You will draft and request Invitation letters where applicable.

Travel:

• You will negotiate hotel rates and manage hotel reservations. You will draft Travel plans / programs in liaisonwith the country manager / incomingtraveller including Flight reservations and Hotel bookings. You willArrange transportation/protocol and security.

Office Expenditure:

• You will Action office expenditure as authorized by Divisional Head together with Financial Controller. Youwill record office expenditure with financialcontroller, accountant, tax controller and bankers)
• You will manage the invoice register (verify, reconcile invoices with vendors/suppliers).
• You will manage thepettycash.You will process Concur claims and follow up on payments.

Bank:

• You will communicate with the bank to open travel accounts and follow up on refund of travel advances.
• You will ensure all state and federal documentsare signed by Divisional Head and submitted timeously.
• You will ensure files and documentation are maintained and current. You will ensure the protectionand security offiles and records. You will ensure personnel files are up-to-date and secure (work together with HR SouthAfrica) You will follow up on expatquota renewal, remittances, residence card renewal for the expats.

Your professional profile includes

• Grade 12/Equivalent
• 3+ years administrative experience
• Good communication
• Computer literacy, accuracy and proficiency
• Strong process management skills
• Ability to work under pressure

Application Closing Date
Not Specified.