HR / Admin Officer at a Marine Company - Petit Debut

Petit Debut - Our client, a key player in the Marine Sector, is recruiting to fill the position below:

Job Title: HR / Admin Officer

Location: Lagos
Employment Type: Full-time

Job Summary 

• Our client needs an HR Officer who will also manage Office operations.
• Responsible for the management of the day-to-day operations of the Office as well as HR personnel & administrative matters guided by the implemented HR procedures and policies.

Areas of Responsibilities
Office Management:

• Oversee daily office operations
• Manage office budget; responsible for all office requisitions and purchases
• Keep accurate records of all office expenditure
• Organize and manage office events, meetings, and other activities
• Ensure the office environment is well organized and efficient, all facilities and equipment are in good working order
• Taking minutes of relevant Office meetings.

HR Support:

• Providing first line of advice and assistance to employees and line managers across the Organisation
• Manage the HMO relationship
• Provide support for all HR activities.

Record Maintenance:

• Maintain current HR files and databases
• Update and maintain employee benefits, employment status, and similar records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Prepare monthly attendance reports
• Complete termination paperwork and assist with exist interviews.

HR Administration:

• Maintain and update personnel files
• Accurate filing of all employee files and forms
• Send onboarding forms to new employees
• Review accuracy of information filled on onboarding forms
• Maintain HR records and employee database by updating all changes
• Prepare letters for HR department.

Recruitment / New Hire Process:

• Post job adverts on official website and other job sites such as LinkedIn, Indeed, etc.
• Provide support in setting up and coordinating interviews
• Ensure background and reference checks are completed
• Organize resumes and job applications to Hiring Managers for shortlisting
• Ensure background and reference checks are completed
• Preparing new employee files
• Support new employees (setting up a designated log-in, workstation, email address, etc.)
• Support employee onboarding process
• Serve as a point of reference for all new employee questions.

Absence Management:

• Maintain and update all absence records including sickness and other types of absence
• Maintain and update annual leave records.

Person Specification
Technical:

• Bachelor’s Degree or equivalent qualification
• Minimum 5 years’ experience in Human Resources
• Experienced Microsoft Office Suite User
• CIPM Membership is an added advantage.

Behavioral:

• An organised and assertive individual who is proactive, creative, and resourceful.
• An outstanding team player and self-starter, able to work on own initiative with minimum supervision.
• Great at staying calm and diplomatic under intense pressure.
• Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
• Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
• Clear verbal communicator with excellent telephone manner.
• Able to work accurately with excellent attention to detail at all times.
• Able to develop excellent working relationships both internally and externally.
• Excellent organisational skills.
• Demonstrates strong interpersonal skills and a professional manner.
• Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.

Application Closing Date
14th November 2025.

How To Apply
Interested and qualified  candidates should send their CV to: adefolake@petitdebut.com using the job title as the subject of the mail.