Personal Assistant at Property Brokers International Magazine Limited

Property Brokers International Magazine Limited is a comprehensive property andsecurity solutions provider that leverages intelligent security solutions supported by civilized guards with its global security technology partnerships; we have been able to secure the trust of residential, commercial, government, and industrial customers throughout Nigeria and beyond.

We are recruiting to fill the position below:

Job Title: Personal Assistant (ABJ01)

Job Code: ABJ01
Location: Maitama, Abuja (FCT) 
Employment Type: Full-time

Background

• The Office of the Managing Director (Property Brokers International Magazine Ltd) requires efficient administrative and executive support to ensure smooth day-to-day operations, timely execution of tasks, and effective coordination of office activities
• The Personal Assistant will play a key role in providing administrative, clerical, and operational support to enhance overall productivity and organizational effectiveness.

Objective of the Position

• To provide high-level administrative, secretarial, and organizational support to the management, while ensuring the office runs efficiently and effectively in all administrative and logistical aspects.

Key Responsibilities
Executive and Administrative Support:

• Manage and maintain the supervisor’s calendar, appointments, and travel arrangements.
• Draft, type, and edit correspondence, reports, and other official documents.
• Handle confidential information with integrity and discretion.
• Organize and coordinate meetings, workshops, and events (including logistics, minutes, and follow-up).
• Screen telephone calls, inquiries, and requests, and handle them when appropriate.
• Support preparation of presentations, reports, and briefing documents.

Office Management and Logistics:

• Ensure the smooth running of daily office operations and facility management.
• Manage incoming and outgoing correspondence, including courier and mail services.
• Maintain office supplies, inventory, and records management systems.
• Support filing, documentation, and data entry as needed.
• Oversee office cleanliness, maintenance, and vendor coordination.

Communication and Coordination:

• Serve as the first point of contact for visitors and external partners.
• Facilitate internal communication and information flow between departments.
• Support coordination of internal staff meetings and follow up on assigned tasks.
• Assist in liaising with vendors, partners, and other stakeholders.

Support for Business Operations:

• Assist in scheduling business development meetings and proposal follow-up.
• Support documentation, filing, and formatting of project or proposal materials.
• Track administrative deadlines and ensure timely completion of deliverables.

Deliverables

• Efficient scheduling and coordination of meetings and events.
• Timely and organized filing and documentation system.
• Up-to-date calendar, correspondence, and task follow-up for the supervisor.
• Smooth administrative and logistical support for office operations.

Qualifications and Experience

• Bachelor’s degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, Office Management, or related field.
• Minimum of 2–4 years relevant experience in an administrative or personal assistant role.
• Strong organizational, communication, and interpersonal skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and multitasking abilities.
• Proven ability to maintain confidentiality and professionalism.

Competencies:

• Attention to detail and accuracy.
• Strong initiative and ability to work with minimal supervision.
• Effective oral and written communication.
• Reliability, integrity, and discretion.
• Teamwork and adaptability in a fast-paced environment.

Reporting and Supervision:

• The Personal Assistant and Office Assistant will report directly to the [Managing Director /Operations Manager] and work closely with other administrative and technical staff.

Duration and Terms

• This position is a full-time role, with accommodation, renewable based on satisfactory performance and organizational needs.
• Remuneration will be commensurate with qualifications and experience.

Application Closing Date
30th November, 2025.

How to Apply
Interested and qualified candidates should send their CV and cover letter in PDF as a single document to: hadaba.gresource@gmail.com using relevant/appropriate code as specified above as the subject of the email.