Finance and Admin Associate (AEARI Project) at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with a Head Office in Abuja and field offices across various locations in Nigeria. Our mission is to save lives, enhance the quality of life, and create opportunities for productivity, particularly for Nigerians living with or affected by HIV. Built on a foundation of strong core values, we are committed to innovation, inspiring leadership, and impactful partnerships.

We are recruiting to fill the position below:

Job Title: Finance and Admin Associate (AEARI Project)

Location: Lagos
Employment Type: Full-time

Do you have what it takes to join us?

• We are seeking innovative, creative, and self-motivated individuals with exceptional skills and proven track records for the advertised positions.
• We encourage applications from reliable and dedicated professionals who are audacious, accountable, and passionate about making a difference.
• Women and members of the HIV community are especially encouraged to apply.
• We are looking for dynamic individuals who can seamlessly integrate into our team at both our Head Office and state offices, contributing to the realization of our mission.
• If you are flexible, results-oriented, and ready to make an immediate impact in advancing our goal of saving lives and supporting the most vulnerable, then we encourage you to read on.

Job Summary

• This role plays a vital part in the administration and smooth running of the project, serving as a key support in the coordination and implementation of financial administration. Responsibilities include supporting cash flow, donor management, and fixed asset management.

Team Purpose
The subunit supports program implementation in the sourcing and disbursement of funds, financial reporting, budgeting, and controls through the core functions listed below:

• Coordinate the process of developing COP budget and work plans
• Manage the sourcing and efficient disbursement of funds from donors; oversee bank accounts and money transfers between head office, state offices, field offices, third parties, and program beneficiaries; process cheques, and review payrolls and other payments.
• Track all expenditures against budget, ensuring that costs charged to an award are reasonable, allocable, and allowable.
• Ensure timely recording of all accounting transactions in General Ledger
• Maintain bookkeeping and accounting records that are accurate, substantiated, up to date, and sufficiently detailed at all times.
• Responsible for preparation of all donor specific financial reports and management financial reports
• Ensure the security, relevancy and applicability of Accounting software in use
• Ensure compliance with all relevant government Acts, rules, and regulations, including provisions on taxation, filing of annual returns, withholding tax, and personal income tax.
• Implement relevant accounting standards, audit standards, and Generally Accepted Accounting Practices (GAAP).
• Implement all Financial and Accounting Policy Manual, Human Resources and Administrative guidelines to the extent applicable to finance & accounting.
• Implement all donors and country specific internal policy guidelines and coordinate financial reviews and audits.
• Assist and guide management by providing relevant financial information for budgeting, donor reporting, and other decision-making activities.

Specific Duities and Responsibilities

• Manage financial and administrative operations in the state office, monitor field expenses the individual grant, and ensure compliance with USG rules, regulations, and other donor requirements as applicable.
• Ensure the implementation of appropriate systems and controls that provide accountability for funds, resources, and assets, with complete documentation and accurate reporting.
• Support implementation of corrective actions emanating from review of State office financial and administrative records and internal control systems.
• Prepare and submit timely and accurate periodic state financial and management reports for the project, per grant requirements.
• Maintain an integrated financial system with up-to-date data from State office for consolidation of information and reporting.
• Supports updating and maintenance of information in the fixed asset register.
• Schedule and arrange business and management meetings, and manage travel schedules and itineraries.
• Review procurement and payment documents, ensuring appropriate cost coding and accuracy.
• Review financial reports, taking initiative to resolve issues in accordance with policies and program objectives.

Qualification and Experience

• Bachelor’s Degree in, Accounting, Finance, or a related field, with membership or part certification in a professional association (e.g., ICAN, ACCA, or recognized equivalent) is required.
• Minimum of three years’ experience in financial management, accounting, and administration. Experience working with an international NGO and USG funding is an added advantage.
• Working knowledge of USG rules and regulations including HSS grant policy, 45 CFR 75, A122, other donor regulations, and GAAP (Generally Accepted Accounting Principles).
• Demonstrated knowledge of Tally ERP 9 accounting software for reporting purposes, along with proficiency in Microsoft Office, Outlook, and other computer-based applications.
• Strong written and verbal communication skills, combined with the ability to work collaboratively with program staff and stakeholders across organizational boundaries.
• Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Application Closing Date
Not Specified.