Personal Assistant at AL-Treuhand Better Design Limited

AL- Truehand Better Design Limited is an architectural anda multidisciplinary design companyfocused on providing premium design andachievable solutions. With a strong belief that everyone deserves better design. We focus on all kinds of designs and renovation, turnkey delivery, interiors, finishing and furnishingand general construction.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Abuja (FCT) 
Employment Type: Full-time

Job Description
Project Coordination Support:

• Coordinate with different departments and teams to facilitate project success and problem resolution on all of our project.
• Monitor project updates and ensure timely submission of reports from various teams.
• Assist in preparing architectural documentation, presentations, and drawings for meetings (non-technical support only).
• Track project schedules on click up App and onsite, milestones, and deliverables for the MD’s review.
• Prepare reports, summaries, and presentations for various projects or tasks that require the MD’s input.
• Support coordination of site inspections, vendor visits, and procurement follow-ups.

Communication & Client Relations:

• Act as the first point of contact for internal and external communications.
• Handle calls, emails, inquiries, and client correspondence professionally.
• Maintain strong relationships with clients, contractors, vendors, and regulatory bodies.
• Relay instructions from the MD to staff and ensure prompt execution and feedback.
• Draft, proofread, and edit emails, letters, and other documents for the MD, ensuring clarity, professionalism, and accuracy.
• Handle confidential information with discretion and maintain confidentiality as required.
• Communicate effectively with all our internal and external clients, representing the MD professionally

Office & Operational Support:

• Assist in the coordination of design review meetings, project brief meeting and site supervision and inspection, and other corporate events.
• Manage office operations, supplies, and administrative workflows.
• Maintain office supplies and equipment, ensuring necessary materials are available for the MD’s office to functions smoothly.
• Ensure the MD’s office space is well-organized, clean, tidy, and conducive to work productively.
• Manage filing systems and records for documents, reports, and correspondences for the MD’s office.
• Conduct basic research related to clients, projects, industry regulations, or materials.

Client and Visitor Relations:

• Greet all our clients, visitors, and other guests of the MD and the company in a professional and welcoming manner.
• Coordinate with other departments to arrange necessary resources and ensure a positive visitor experience.
• Support relationship-building efforts with key clients, partners, and stakeholders as directed by the MD
• Ensure all our client have a satisfactory customer service experience for all our project from start to finish.

Document Management and Filing:

• Maintain organized filing systems for business documents, correspondence, and records of the MD.
• Ensure all documents of the MD are archived appropriately and easily accessible for future reference.
• Assist in preparing legal, financial, or business documents as required by the MD.
• Send monthly report of client activities to the Management
• Carry out any other duties as assigned

Requirements

• A minimum of a Bachelor’s Degree in Secretarial Administration, Business Administration, or other relevant social science. Master’s degree in relevant field is an added advantage.
• A minimum of 3-5 years practical work experience as a Personal Assistant to a high-level executive.
• Excellent communication and interpersonal skills.
• Excellent decision making and strategic thinking skill.
• Strong organizational skills and attention to detail.
• Excellent time management skill and ability to be proactive at all time.
• Advanced proficiency in Microsoft Office and click up work tool.
• Ability to multitask and work with little or no supervision.
• Must be professional and have a friendly demeanor.

Prefered Candidates:

• Ability to work under pressure and must be self-motivated.
• Experience working in a fast-paced office environment.
• Ability to handle sensitive information with confidentiality.
• Excellent Customer service experience. A certification in customer service is an added advantage.
• Have an understanding of architectural design and experience in construction industry is a plus.
• Must be Tech Savvy and also have an understanding all social media platforms.

Salary
N150,000 - N250,000 Monthly.

Application Closing Date
30 December, 2025