Admin Support Staff at Malaria Consortium

Malaria Consortium (MC) is a leading non-profit organization dedicated to the prevention, control, and treatment of malaria and other communicable diseases in Africa and Southeast Asia. MC works in close collaboration with communities, governments, academic institutions, and both local and international partners to deliver evidence-based public health interventions. Malaria Consortium’s technical expertise plays a key role in strengthening monitoring and evaluation systems, supporting informed decision-making, strategic planning, and the overall enhancement of health systems—thereby contributing to poverty reduction and sustainable economic development.

As part of the ongoing scale-up of the Safety and Antimicrobial Resistance Mass Administration of Azithromycin (SARMAAN) project, implementation is being expanded to Adamawa and Gombe States in Nigeria. The intervention involves the biannual administration of Azithromycin to children aged 0–59 months during the malaria transmission season, focusing on areas with high infant mortality rates. To support the upcoming campaign across all Local Government Areas (LGAs) in Adamawa and Gombe States, short-term Finance Support Assistants are urgently required. These roles, lasting two months, will be crucial in managing large-scale payment processing, maintaining accurate training documentation, and handling day-to-day operational finance tasks. Their support will be vital to ensuring the campaign is delivered smoothly and on schedule.

We are recruiting to fill the position below:

Job Title: Admin Support Staff

Location: Gombe

Rationale

• To ensure smooth administrative functions for effective management of the round 1 AZM MDA implementation in Gombe state and timely conclusion of vendor and personnel payments, there is the need for an experienced Admin support (TA) to be engaged to support Gombe office operations unit.
• The limited number of staff in the Operations Unit and load of work stretches the staff and creates lax in response time. Therefore, there is the urgent need to engage an Admin support (TA) to support the office operations team in ensuring, ease of workload, fast-track conclusion of processes to enable full documentation and payment of vendors, and resolve pending administrative tasks

Purpose of the assignment

• To provide admin and operational support to Gombe state office Operations unit.

Specific Activities for the Admin Support Staff
Provides administrative support in Gombe State office under the SARMAAN-II Project:

• Liaise with the Procurement & Admin Officer in coordinating vendor retirements and payments and administrative tasks for SARMAAN II project
• Review, scanning, and printing support documents for AZM MDA related procurement and payment
• Ensures proper filing of AZM MDA related support documents for payments
• Maintain an up-to-date filing and documentation system (both hard and soft copies) for project administrative records.
• Maintain inventory of project materials, stationery, and supplies, ensuring accountability.
• Carry out other duties as may be assigned.

Deliverables
At the end of the assignment, the expected deliverables include:

• Ensure completeness of documentation for all final vendor payments
• Assignment report on the status of all vendor payments
• Submit a compiled record of all administrative and logistical activities supported during the engagement.
• Handover of all project files, documentation, and electronic data to the State Project Manager or designated officer.

Profile Requirements of TAs

• Bachelor’s degree in any discipline, preferably the Social or Management Sciences
• At least 1-year experience in a similar role
• Good use of Microsoft Office Suite
• Good inter-personal, communication and planning skills
• Previous experience in office administrative support
• Possess good understanding, knowledge and experience in document control and management.

Application Closing Date
26th November, 2025; 05:00 PM.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• Applicants who do not follow this specification will be disqualified.
• Only Shortlisted candidates will be contacted.
• Applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above link.
• Malaria Consortium is committed to protecting children and vulnerable adults and ensuring that all staff, partners, and representatives uphold the highest standards of ethical conduct. Our Safeguarding Policy outlines our responsibility to prevent abuse, harassment, and exploitation in all areas of our work. We expect everyone working with us staff, consultants, volunteers, and partners to adhere to this policy and our Code of Conduct. By following these standards, we help create safe environments and reduce any risk of harm in the communities we serve.