Executive Assistant (EA) to the GMD at Sujimoto Construction Limited

Sujimoto Construction Limited is a luxury real estate and construction company with a vision to dominate Nigeria's real estate industry. The firm covers all areas of construction, including the pre and post phases. Our major expertise is in luxury real estate development. We have also expanded our operations into facility management and direct construction, catering to the discerning real estate investor who wishes to be associated only with bespoke and iconic structures.

We are recruiting to fill the position below:

Job Title: Executive Assistant (EA) to the GMD

Location: Lagos
Employment Type: Full-time

About the Job

• We are seeking a highly organized, proactive,tech-savvy Executive Assistant with strong project management capability and experience in Tech, FMCG, Food & Beverages, or related sectors to support our executive leadership team.
• The ideal candidate has strong administrative and operational experience, excellent communication skills, and a solid background using digital tools and technology to streamline workflows and improve efficiency.
• This role requires professionalism, discretion, attention to detail, and the ability to manage multiple priorities.

Responsibilities

• Project Management.
• Provide comprehensive administrative support to the CEO and executive leadership team.
• Manage complex calendars, schedules, travel arrangements, meetings, and appointments.
• Prepare executive briefs, reports, presentations, and communication materials.
• Organize and prioritize incoming emails, tasks, and requests.
• Oversee daily executive office operations to ensure efficiency.
• Coordinate cross-departmental communication between Sales, Operations, Marketing, Finance, and Production units.
• Support executive decision-making with timely research, data summaries, and insights.
• Utilize digital tools (Google Workspace, Microsoft Office 365, Notion, Asana, Slack, CRM/ERP systems, etc.) to optimize workflow and task management.
• Manage virtual meetings, dashboards, shared drives, and digital filing systems.
• Support automation of administrative tasks and integration of new technologies across the executive office.
• Assist in tracking product launches, sales performance, inventory updates, and production timelines.
• Prepare documentation related to distributors, vendors, and supply chain partners.
• Draft reports, market summaries, and competitor insights specific to the Food & Beverage industry.
• Draft professional emails, memos, and internal communication on behalf of executives.
• Prepare meeting agendas, minutes, and follow-up action trackers.
• Handle confidential information with utmost discretion.
• Support special projects, marketing campaigns, product rollouts, and internal initiatives.
• Track project milestones, deadlines, and deliverables.
• Assist in coordinating events, stakeholder meetings, and partner engagements.

Requirements

• 3–7 years of experience as an Executive Assistant, preferably in FMCG, Food & Beverages, or related sectors.
• Proven track record of successful Projects Management.
• Strong experience using tech tools and digital platforms for workflow and productivity.
• Excellent written and verbal communication skills.
• Strong organization, time management, and multitasking skills.
• Ability to work under pressure, meet deadlines, and handle sensitive information.
• Professional presence, high emotional intelligence, and strong interpersonal skills.

Application Closing Date
Not Specified.