Senior Administration Officer at Sayed Farms Limited

Sayed Farms Limited is specialized in poultry sector covering all its major aspects, and also in the distribution of frozen food in the Nigerian Market. Our line of frozen products has expanded to include the finest quality of chicken, potatoes, cheese, vegetables, seafood, and ice cream products in the market. 

We are recruiting to fill the position below:

Job Title: Senior Administration Officer

Job Reference: SDO20250073
Location: Ibadan, Oyo
Employment Type: Full-time

Job Summary

• The Senior Administrative Officer oversees and coordinates all administrative processes to ensure smooth operations across expatriate management, diesel and fleet operations, guest house management, liaison with government agencies, and day-to-day administration.
• The role requires strong organizational skills, high attention to detail, and the ability to implement efficient administrative systems to support the company’s operational goals.

Key Responsibilities
Expatriate Management:

• Coordinate expatriate onboarding and offboarding, including documentation, accommodation, and welfare.
• Process and renew work permits, residence permits, visas, and other immigration requirements.
• Serve as the primary contact for expatriate staff on administrative and regulatory matters.
• Maintain accurate records of expatriate documentation and compliance deadlines.

Diesel and Energy Administration:

• Monitor daily diesel consumption for generators, factory equipment, and company vehicles.
• Ensure adequate diesel supply levels and coordinate vendor procurement.
• Maintain diesel logbooks, consumption reports, and reconciliation with fuel suppliers.
• Implement controls to prevent fuel losses and inefficiencies.

Guest House and Facility Management:

• Oversee company guest houses and staff accommodations, ensuring cleanliness, safety, and proper maintenance.
• Supervise facility personnel, cleaners, security, and service providers.
• Manage guest bookings, check-ins, check-outs, and inventory of household items.
• Coordinate repairs, renovations, and periodic inspections.

Driver & Fleet Coordination:

• Supervise company drivers and assign daily transport schedules.
• Ensure proper maintenance, licensing, and documentation of company vehicles.
• Monitor fuel usage, mileage tracking, and trip records.
• Enforce compliance with safety and driving policies.

Government & Regulatory Liaison:

• Interface with relevant ministries, agencies, LGAs, and regulatory bodies for company approvals, permits, and inspections.
• Process statutory filings and ensure compliance with administrative and facility-related regulations.
• Follow up on government correspondence, documentation, and compliance timelines.

General Administration:

• Oversee office administration, supplies management, documentation, and asset control.
• Manage administrative budgets and support vendor selection and procurement.
• Develop and implement administrative policies, procedures, and SOPs.
• Support HR, Operations, and Finance in logistics, documentation, meeting coordination, and staff welfare.
• Prepare periodic administrative reports and dashboards for management.

Key Requirements

• Bachelor’s Degree in Business Administration, Public Administration, Management, or related field.
• Minimum of 8 years of administrative experience in manufacturing or industrial operations.
• Strong knowledge of expatriate documentation processes and government regulatory requirements.
• Excellent communication, negotiation, and interpersonal skills.
• Good vendor management and supervision capabilities.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and with minimal supervision.

Application Closing Date
18th December, 2025.