Finance Assistant (Talent Pool) at Medecins Sans Frontieres (MSF) - Spain

Médecins Sans Frontières/Doctor without Borders (MSF), founded in 1971, is an international
humanitarian organization that provides emergency medical assistance to population in danger in more than 60 countries. MSF has been present in Nigeria for 20 years. Médecins Sans Frontières is an international independent medical humanitarian organization, which helps populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed, or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

We are recruiting to fill the position below:

Job Title: Finance Assistant (Talent Pool)

Location: Abuja
Employment type: Contract (Fix term Contact / Starting with 6 months / Level 04)
Contract: 208 working hours per month.

Main Purpose

• To maintain a pool of qualified and talented candidates for this position who may be employed as needed.
• The role involves performing administrative and accounting tasks in line with MSF procedures to ensure legal compliance and proper financial control.

Job Description
Finance & Treasury Management:

• Execute administrative and finance-related tasks under the supervision of the Finance Coordinator and/or Accounting Manager (ACMA) to ensure accuracy, compliance, and timely financial operations.
• Implement and adhere to cash & bank transfers management procedures to maintain strict control, security, and availability of cash.
• Assist in the preparation of monthly treasury forecasts to ensure availability of funds for operational needs (petty cash replenishment, advances, supplier payments, etc.)
• Ensure that cash office rules and procedures are respected unless otherwise authorized by the Finance Coordinator and/or Accounting Manager (ACMA).

Payments & Supplier Management:

• Process all payments to suppliers, ensuring proper documentation, accuracy, and compliance with internal financial procedures.
• Maintain strict control over all financial and supporting documents related to payments and immediately inform the Finance Coordinator and/or Accounting Manager (ACMA) of any discrepancies.
• Ensure timely payment of all statutory contributions and taxes as required by law and coordination guidelines, under supervision of ACMA.
• Monitor expiry dates for rental contracts and inform the Finance Coordinator on time to allow renewal or alternative arrangements.

Accounting & Documentation:

• Carry out accounting tasks to ensure cost control, accuracy of expenditure, and reliability of financial statements.
• Classify, prepare, and file all accounting documents as required by the Finance/Admin Manager.
• Enter all accounting data into the accounting software, with support from the Finance Coordinator and/or Accounting Manager (ACMA).
• Ensure timely closure of monthly accounts in accordance with accounting periods and deadlines.
• Verify all financial supporting documents for completeness and compliance prior to entry and filing.

Reporting & Communication:

• Participate in the preparation of the monthly Finance SITREP and other required finance reports.
• Ensure that financial and administrative information (memos, forms, guidelines) is printed, posted, and made accessible to staff.
• Report any financial or administrative issues immediately to the Finance/Admin Manager.
• To maintain good relationship with the Banks.

General Administrative Support:

• Assist in the preparation and translation of finance-related documents into the local language when required.
• To support bank signatory maintaining process & other necessary communication with bank.
• Work in the project assigned by the Finance Coordinator to support finance and project operations.
• Maintain confidentiality of all financial and administrative documentation and information.
• Perform any other finance or administrative duty delegated by the Finance Coordinator.

Requirements

• Education: Must have Bachelor’s Degree in Business Administration with Specialization in Economic, Management, Accounting or Finance.
• Experience: Must have two years working experience in administration or finance with MSF or any other INGO.
• Must demonstrate moderate understanding of Local tax law.
• Desirable Experience with MSF or other INGOs
• Language: Must be fluent in English and Hausa written and spoken, understanding of languages spoken in Borno state is an advantage
• Knowledge: Must be computer literate demonstrating command of Microsoft office suite (word, Excel, PowerPoint, access and internet).

Competencies:

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management.

Remuneration
As per MSF salary scale (National contract).

Application Closing Date
28th November, 2025 (5:00 PM).