Committee Clerk (PAP) at African Union

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Committee Clerk (PAP)

Requisition ID: 2882 
Location: Johannesburg, South Africa
Reports to: Senior Committee Clerk
Directorate / Department / Organ: Pan-African Parliament (PAP)
Division: Committees, Research, Documentation and Library Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 1
Contract Type: Regular

Purpose of Job

• To provide dedicated administrative and procedural support to the Committees and Caucuses of the Pan-African Parliament (PAP), ensuring efficient planning, documentation, and execution of parliamentary activities.
• The role contributes directly to the legislative and oversight functions of the institution by supporting the coordination of meetings, recording of proceedings, and accurate dissemination of information.
• Through high-quality organizational and procedural assistance, the Committee Clerk helps strengthen parliamentary accountability, transparency, and service delivery across Africa.

Main Functions

• Assists in planning the work of the Committee under the Chairperson and the members.
• Consults appropriately and as necessary with supervisors to ensure the highest quality of advice is available to the Committees.
• Provides equal and timely access to correspondence and information commissioned by the Committees to all their members.
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Writes and certifies minutes of proceedings of the Committees.
• Assists in the preparation of daily and weekly journals of events for the Parliament.
• Contributes to preparing, editing, indexing, proofreading and publishing the Hansard, Parliamentary debates and texts.
• Performs any other related duties that the Supervisor may assign.

Specific Responsibilities

• Provides procedural advice and administrative support to specified Permanent and Ad- Hoc Committees, and Caucuses of the Pan African Parliament
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Drafts agendas, programmes, and reports of meetings and work plans of the Committees.
• Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Takes and finalizes minutes of committee proceedings in coordination with the Committee’s Bureau.
• Transcribes proceedings accurately and submits timely to the supervisors and translators.
• Assists in the preparation of daily and weekly journals of events for the Parliament. Prepares internal committee memos as required and corresponds with relevant parties on committee activities.
• Prepares and facilitates the issuance of invitations to all relevant officials, personnel, resource persons and stakeholders on Committee and caucus meetings.
• Prepares and issues relevant preparatory information for meetings in consultation with the Committee’s Bureau.
• Maintains attendance and membership registers of committees and caucuses. 
• Facilitates logistical arrangements for committee and caucus missions.

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Law, International Relations, Political Science, Public Relations or related Social Science disciplines with a minimum of two (2) years of relevant experience in a similar position in a Parliament.

Required Skills:

• Excellent knowledge and understanding of Parliamentary procedures.
• Sound drafting and reporting skills.
• Good communication skills.
• Good Planning and organizational skills.
• Good Interpersonal skills.
• Computer skill.
• Ability to work in a diverse and multicultural environment
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish or Kiswahili) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:
Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Trouble shooting
• Job Knowledge and information sharing
• Task Focused
• Continuous Improvement Awareness

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) is mandatory and fluency in another AU language is an added advantage

Remuneration

• Indicative basic salary of US$ 25,523.00 (P1 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Application Closing Date
22nd December, 2025; 11:59 PM EAT.