Senior Administration Officers at Sayed Farms Limited

Sayed Farms Limited is specialized in poultry sector covering all its major aspects, and also in the distribution of frozen food in the Nigerian Market. Our line of frozen products has expanded to include the finest quality of chicken, potatoes, cheese, vegetables, seafood, and ice cream products in the market.

We are currently hiring an experienced and objective-driven candidates to fill the position below:

Job Title: Senior Administration Officer

Location: Ibadan, Oyo
Employment Type: Full-time

Role Summary

• The Senior Administration Officer is responsible for independently handling and coordinating all core administrative, immigration, accommodation, housing, utilities, vehicle documentation, travel logistics, and vendor-related activities across the company.
• The role ensures smooth daily operations, timely follow-up on critical administrative tasks, and full compliance with immigration and housing requirements.

Role Responsibilities
Immigration, Work Permits & Visas:

• Manage the full process of STR, TWP, CERPAC, Minor Visas, extensions, and renewals.
• Maintain accurate immigration documentation and track all expiry dates.
• Coordinate with immigration agents, embassies, and government offices.
• Follow up proactively to avoid delays or violations.
• Manage the full process of quota (new, renewal)

Accommodation & Housing Coordination:

• Arrange and prepare accommodation for new joiners, expatriates, and visitors.
• Ensure all units are properly set up (utilities, cleanliness, readiness) before arrival.
• Maintain updated tracking of occupied, vacant, and reserved units.
• Coordinate move-in/move-out, key handovers, and inventories.
• Follow up with the Maintenance Department on all ongoing work and report any new maintenance requirements promptly.
• Responsible for all electronics in the guest houses, including coordinating with the relevant service companies and outsourced technicians.

Housing Rentals, Leases & Hotels:

• Follow up on lease renewals, rent payments, service charges, and WHT processing.
• Maintain an updated housing portfolio and all related lease documentation.
• Communicate with landlords for repairs and housing matters.
• Secure and manage corporate hotel rates and bookings across branches.

Company Vehicles & Registry:

• Maintain accurate records for all company vehicles including allocation, insurance, repairs, and documentation.
• Follow up on servicing, repairs, and transfer of ownership.
• Track drivers’ assignments, fuel usage, mileage logs, and renewals.
• Prepare monthly vehicle and fleet status reports.

Utilities & Administrative Support Services:

• Monitor electricity, water, gas, internet, fuel, generator diesel, and ensure timely payments.
• Prevent service disruption by proactive follow-up.
• Maintain updated inventory of houses, appliances, and vehicles.
• Coordinate required repairs or replacements with vendors.

Travel Logistics & Airport Protocol:

• Arrange flight tickets, hotel bookings, and transportation for employees, management, and visitors.
• Coordinate airport pick-ups and drop-offs.
• Support business travel across branches (Ibadan, Lagos, Abuja, PH).
• Organize full onboarding logistics for incoming new employees.

Administration & Vendor Documentation:

• Maintain organized and up-to-date documentation for visas, leases, cars, vendors, and hotels.
• Update trackers, shared folders, and administrative files regularly.
• Coordinate with vendors for documents, invoices, quotes, and confirmations.
• Ensure compliance with documentation standards for audits and reviews.

Monthly Administration & Mobility Reporting:

• Prepare a consolidated monthly report covering:
  • Visa & Permit status
  • Housing and accommodation updates
  • Hotel usage
  • Vehicle/fleet activity
  • Utilities payments and variance
• Highlight risks, expiries, and recommended actions.
• Submit the monthly report to the HR Manager accurately and on time.

Key Requirements

• Bachelor’s Degree in Business Administration, Public Administration, Management, or related field.
• Minimum of 8 years administrative experience in manufacturing or industrial operations.
• Strong knowledge of expatriate documentation processes and government regulatory requirements.
• Excellent communication, negotiation, and interpersonal skills.
• Good vendor management and supervision capabilities.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong ownership and accountability
• High attention to detail
• Excellent follow-up and coordination
• Confidentiality and integrity
• Proactive problem-solving.

Application Closing Date
30th December, 2025.