Personal Assistant at Independent Resources Management (IRM) Limited

Independent Resources Management (IRM) Limited is a wholly owned restructuring, turnaround management and financial advisory services company that is uniquely positioned to advise and restructure Nigerian companies in distress. Incorporated in July 2000, IRM Ltd started as a financial services firm engaged in Asset Management and Real Estate Advisory. With our Principals grossly engaged in resolving the outcome of the financial crisis in the banking sub-sector over the years, our company has gained vast experience in turnaround management and financial restructuring advisory.

IRM Limited is being managed by a team of skilled and dedicated professionals who provide excellent services. Our Management team collectively has over 65 years of experience in international and domestic financial frontiers, providing services for institutions such as Royal Bank of Canada, Bank of America, HSBC, Onward paper Mill, Primelaks, Swiss Pharma Nigeria Ltd, Chrysler, Fedex, DHL, FCMB, AMCON, Bank of Industry (BOI), Promasidor Nigeria Limited to mention a few.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Ikoyi, Lagos
Employment Type: Full-time

Overall Job Purpose

• To provide high-level confidential support to the Chief Executive by providing a full secretarial and administrative service.
• Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key Responsibilities

• To act as a first point of contact, dealing with correspondence and phone calls
• To proactively manage and coordinate the diary of the Chief Executive by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organise travel and accommodation when required
• Maintain effective filing and data storage, including emails and retrieval systems, ensuring the needs of the Chief Executive are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.
• To provide support for Board of Directors meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• Supporting the Chief Executive to keep the Board of Directors informed about the work of the organisation and their appropriate training and induction.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on action points.
• To act as the Scottish Refugee Council's Complaints Officer in accordance with the Complaints Policy and Procedures, and develop systems to monitor and record processes.
• To plan and manage key organisational events such as AGM, Staff and Volunteer conference, Strategy days, Staff briefings and others as required.

Other Duties:

• Develop skills and undertake responsibilities as appropriate, which will fulfil the purpose of the role and support the success of the organisation.
• Ensure that work is carried out in accordance with the Scottish Refugee Council’s values, equality aims, policies and procedures.
• Participate and contribute to organisational/team meetings as required.
• Provide reports for senior management as required.
• Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organisation, and as directed

Educational Qualification and Training

• Interested candidates should possess a Bachelor's Degree with 5 years of experience.
• Educated to a higher level or be able to demonstrate equivalent experience
• Business Administration or similar qualifications

Job Experience and skills:

• Experience in providing high-level administrative support in a senior role
• Experience in providing support to a Board of Directors or similar high-level committee
• Ability to convey information to people clearly and simply
• Ability to forward plan and manage a complex and busy diary
• Excellent administrative skills, including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
• Experience in managing and planning projects, conferences and events
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Ability to draft routine correspondence and reports
• Ability to maintain accuracy and attention to detail
• Good negotiation skills
• Excellent interpersonal and communication skills, including diplomacy
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Excellent knowledge of Microsoft Office
• Previous experience of working at the Executive level
• Shorthand minute taking
• Experience of working with a Board of Trustees.

Application Closing Date
27th December, 2025.