Human Resource Assistant at Premiere Urgence Internationale (PUI)

Première Urgence Internationale (PUI) Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency.

PUI has been operating in Nigeria since 2016, initially establishing its presence in Borno State with a field office in Maiduguri. Over the years, PUI has expanded its humanitarian response to deep-field locations, including Monguno and Pulka, and more recently to Katsina State in Northwest Nigeria.

We are recruiting to fill the position below:

Job Title: Human Resource Assistant

Location: Monguno, Borno
Employment Type: Full-time

General Objective / Summary

• Under the supervision of the HR Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.

Responsibilities and Tasks
Administrative management & follow-up:

• Organize the necessary personnel and contractual documents for all base staff
• Ensure that all HR files are complete and updated
• Manage the physical and electronic archival of HR files as per the archiving and filing process
• Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
• Record minutes of meetings when asked by the line manager
• Receive and compile any claims from base national staff, and report them to his/her line manager
• Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
• During onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
• Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
• Prepare the HR files for audit and verification visits
• Assist the HR OFFICER in the preparation of meetings when needed.

Human Resources management for national staff:

• Maintain confidentiality of HR information
• Assist the HR OFFICER in the implementation and respect of HR policy and procedures
• Keep track of the base staff leaves and update concerned tools accordingly
• Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
• Regularly update the coordination HR database,
• When delegated, update the base and key staff organizational charts.

Recruitment:

• Maintain and ensure the completion of all recruitment documents in HR files
• File and archive the resumes received on the email address and transfer them to recruiters
• Assist the HR OFFICER in the recruitments at base level.

Capacity building:

• Assist in identifying training institutions as per the identified needs
• Assist the line Manager to organise or plan trainings
• Archive training certificates and attendance sheets in HR files as per the archiving process
• Forward to line manager the identified skills to be improved that were reported in performance appraisals
• Update the concerned tools according to trainings received.

Payment:

• Collect, monthly, the advances on salaries request
• Update all changes related to change of bank account for Base staff in the HR data base.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 2 - 4 years experience.

Salary
N520,524 monthly.

Application Closing Date
22nd December, 2025.