Invitation to Tender for the Provision of WASH Supplies (Goods / Services / Works) at Gibran Books and Values Society (GBVS)

Gibran Books and Values Society (GBVS) provides assistance to calamity-affected people and other populations in distress. GBVS supports affected people regardless of race, religion, creed, or political convictions. GBVS staff members observe neutrality and undertake to respect the organization’s and United Nations’ professional code of conduct, while committing to maintain complete independence from all political, economic, or religious bodies.

We invite applications for:

Title: Invitation to Tender for the Provision of WASH Supplies (Goods / Services / Works)

ID: ITT/BO/2025/001
Location: Damboa LGA, Borno

Description

• Gibran Books and Values Society (GBVS) wishes to engage the services of qualified and experienced vendors/contractors to provide WASH goods, services, and works in support of its activities with conflict-affected and cholera-vulnerable populations in Damboa LGA, Borno State, under a project funded by the Nigeria Humanitarian Fund (NHF).
• GBVS provides assistance to vulnerable populations regardless of race, religion, creed, or political affiliation.
• GBVS staff observe neutrality and adhere strictly to the organization’s and the United Nations’ professional Codes of Conduct.

GBVS hereby invites eligible businesses and individuals to submit technical and financial bids for the following WASH-related supplies, services, and works:

• Construction of 5 blocks of gender-segregated, disability-friendly VIP communal
• latrines (2 units per block, inclusive of accessibility features)
• Daily chlorinated water trucking – 30,000 litres/day for 90 days
• Procurement and distribution of 1,000 hygiene kits
• Drilling and installation of 1 new Solar Motorized Borehole (SMBH) in Damboa
• Supply of Cholera Acute Treatment Intervention (CATI) kits and materials
• Rehabilitation of 80 units of communal sanitation facilities
• Rehabilitation of 12 Mark III handpumps across Damboa LGA.

Vendors may bid for one or more lots. Financial bids must be submitted separately for each lot. GBVS invites interested eligible businesses/individuals to submit by deadline, quotations/proposals along with evidence of:

Eligibilty Requirements
Interested bidders must submit the following:

• Most recent Tax Clearance Certificate
• Business Registration (CAC)
• Company profile with evidence of relevant experience
• Most recent audited financial statement or bank statement
• Duly completed, signed, and stamped technical tender documents
• Signed GBVS Vendor Code of Conduct
• Signed Anti-Bribery and Corruption Declaration.

Vendor Code of Conduct

• Gibran Books and Values Society (GBVS) is committed to upholding the highest standards in all our business dealings with funders, protecting donor resources, and providing high‐ quality services and products.
• Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment.
• This Vendor Code of Conduct expresses the expectations we hold for all of GBVS vendors.

General Disclaimer

• This Vendor (“vendors”) Code of Conduct contains principles to promote ethical conduct in the workplace, safe working conditions, the protection of sensitive information, and the treatment of workers with respect and dignity.
• As used in this Vendor Code, “Vendor” refers to any entity providing products, people or services to GBVS, including its subcontractors and agents, and where applicable, the personnel of Vendor and its subcontractors and agents.
• At a minimum, all Vendors must operate in full compliance with the laws, rules and regulations of the jurisdictions in which they operate or where they provide services to GBVS.
• Where this Vendor Code sets higher standards than what the law provides, GBVS expects Vendors to adhere to such standards.
• This Vendor Code is not intended to create new or additional rights, or any additional GBVS obligations, in favour of Vendors, Vendor personnel, or any third parties. It supplements, but does not supersede, the contracts between GBVS and the Vendor.

Compliance with Laws:

• GBVS expects our vendors to maintain full compliance with all laws and regulations applicable to their business. 
• When conducting international business, or if their primary place of business is outside Nigeria, vendors must comply with local laws and regulations.

Maintain Accurate Records:

• Vendors must create accurate records and not change any record entry to conceal or misrepresent the underlying transaction represented by it.
• All records, regardless of format, made or received as evidence of a business transaction must fully and accurately represent the transaction or event being documented.

Human Rights:

• GBVS expects our vendors to treat people with respect and dignity, encourage diversity, remain receptive to diverse opinions, promote equal opportunity for all, and foster an inclusive and ethical culture.

Child Labor:

• GBVS expects our vendors to ensure that illegal child labour is not used in the performance of work. The term “child” refers to any person under the minimum legal age for employment where the work is performed.

Human Trafficking:

• Vendors must adhere to regulations prohibiting human trafficking and comply with all applicable local laws in the country or countries in which they operate.
• Vendors must refrain from violating the rights of others and address any adverse human rights impacts of their operations.
• Vendors must educate employees on prohibited trafficking activities, discipline employees found to have violated the law or rules, and notify GBVS of violations and action taken against employees. Specifically, vendors will be prohibited from the following in all contracts:
  • Destroying, concealing, or confiscating identity or immigration documents;
  • Using misleading or fraudulent tactics in recruiting;
  • Charging employee recruitment fees or providing inadequate housing based on local standards, laws, and directives;
  • Failing to provide employment contracts and other documentation in the employee’s native language; and
  • Failing to interview and protect employees suspected of being trafficking victims.

Employment Practices
Harassment:

• GBVS expects our vendors to ensure their employees are afforded an employment environment that is free from physical, psychological, and verbal harassment or other abusive conduct.

Non‐Discrimination:

• GBVS expects our vendors to provide equal employment opportunity to its employees and applicants for employment, without regard to race, ethnicity, religion, color, sex, national origin, age, military veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability, so long as the essential functions of the job can be competently performed with or without reasonable accommodation.

Substance Abuse:

• GBVS expects our vendors to maintain a workplace free from illegal use, possession, sale, or distribution of controlled substances.

Anti‐Corruption
Anti‐Corruption Laws:

• Our vendors must comply with the anti‐corruption laws, directives, and/or regulations that govern operations in the countries in which they do business, such as the U.S. Foreign Corrupt Practices Act, Nigeria’s EFCC Act, the UK Bribery Act.
• We require our vendors to refrain from offering or making any improper payments of money or anything of value to government officials, political parties, candidates for public office, or other persons. This includes prohibition on facilitating payments intended to expedite or secure performance of a routine governmental action like obtaining a visa or customs clearance, even in locations where such activity may not violate local law. Personal safety payments are permitted where there is an imminent threat to health or safety.
• We expect our vendors to exert due diligence to prevent and detect corruption in all business arrangements, including partnerships, joint ventures, offset agreements, and the hiring of consultants.

Illegal Payments:

• Our vendors must not offer any illegal payments to, or receive any illegal payments from, any customer, vendor, their agents, representatives, or others.
• The receipt, payment, and/or promise of monies or anything of value, directly or indirectly, intended to exert undue influence or improper advantage is prohibited.
• This prohibition applies even in locations where such activity may not violate local law.

Unfair Business Practices:

• Vendors must not engage in unfair business practices such as fixing prices or rigging bids with competitors.
• Vendors must not allocate customers or markets with competitors, or exchange current, recent, or future pricing information with competitors. Vendor will otherwise comply with all applicable antitrust and competition laws.

Gifts/Business Courtesies:

• GBVS expects our vendors to compete on the merits of their products and services.
• The exchange of business courtesies may not be used to gain an unfair competitive advantage.
• In any business relationship, our vendors must ensure the offering or receipt of any gift or business courtesy is permitted by law and regulation, these exchanges do not violate the rules and standards of the recipient’s organization, and are consistent with reasonable marketplace customs and practices.

Conflict of Interest:

• GBVS expects our vendors to avoid all conflicts of interest or situations giving the appearance of a potential conflict of interest in their dealings with our company.
• We expect our vendors to provide notification to all affected parties in the event an actual or potential conflict of interest arises. This includes a conflict between the interests of our company and personal interests or those of close relatives, friends, or associates

Information Protection
Confidential/Proprietary Information:

• We expect our vendors to properly handle sensitive information, including confidential, proprietary, and personal information.
• Information should not be used for any purpose (e.g., advertisement, publicity, and the like) other than the business purpose for which it was provided, unless there is prior authorization from the owner of the information.

Intellectual Property:

• GBVS expects our vendors to respect and comply with all the laws governing intellectual property rights assertions, including protection against disclosure, patents, copyrights, and trademarks.

Information Security:

• Vendors must protect the confidential and proprietary information of others, including personal information, from unauthorized access, destruction, use, modification, and disclosure through appropriate physical and electronic security procedures.
• Vendors must comply with all applicable data privacy laws.
• Vendors shall ensure extension of this requirement to all sub‐tier sources they employ.

Environment, Health, and Safety:

• GBVS expects our vendors to operate in a manner that actively manages risk, conserves natural resources, and protects the environment.
• We expect our vendors to comply with all applicable environmental, health and safety laws, regulations, and directives. Vendors should protect the health, safety, and welfare of their people, visitors, and others who may be affected by their activities.

Global Trade Compliance
Security:

• When applicable, vendors are encouraged to implement practices and procedures to ensure the security of their supply chains.

Import:

• GBVS expects our vendors to ensure their business practices are in accordance with all applicable laws, directives, and regulations governing the import of parts, components, and technical data.

Export:

• GBVS expects our vendors to ensure their business practices are in accordance with all applicable laws, directives, and regulations governing the export of parts, components, and technical data.

IQuality:

• Vendors must take due care to ensure their work product meets our company’s quality standards.
• We expect our vendors to have in place quality assurance processes to identify defects and implement corrective actions and to facilitate the delivery of a product whose quality meets or exceeds the contract requirements.

Counterfeit Parts:

• We expect our vendors to develop, implement, and maintain methods and processes appropriate to their products to minimize the risk of introducing counterfeit parts and materials into deliverable products.
• Effective processes should be in place to detect counterfeit parts and materials, provide notification to recipients of counterfeit product(s) when warranted, and exclude them from the delivered product.

Ethics Program Expectations
Whistleblower Protection:

• GBVS expects our vendors to provide their employees with avenues for raising legal or ethical issues or concerns without fear of retaliation.
• We expect our vendors to take action to prevent, detect, and correct any retaliatory actions.

Consequences for Violating Code:

• In the event of a violation of any of the above expectations, we may pursue corrective action to remedy the situation.
• In the case of a violation of law or regulation, we may be required to report those violations to proper authorities.
• We reserve the right to terminate our relationship with any vendor under the terms of the existing procurement/purchasing contract.

Ethics Policies:

• Commensurate with the size and nature of their business, we expect our vendors to have management systems in place to support compliance with laws, regulations, and the expectations related to or addressed expressly within this Vendor Code of Conduct. We encourage our vendors to implement their own written code of conduct and to flow down the principles of a code of conduct to the entities that furnish them with goods and services.

SIGNATURE OF APPROVED REPRESENTATIVE OF VENDOR/DATE:………………………………
POSITION:……………………………………………………..…………………………………………………
FULL NAME OF VENDOR: …………………………………………..……………………………………………………………………………………

Application Closing Date
30th December, 2025; at 16:00 hours (Nigeria local time).

Method of Application
Important (Essential Information)
Interested and qualified Vendors / contractors should submit their technical and financial bids to GBVS office or by Email via: gbvsprocurement@aol.com

Reference Number: All submissions must clearly indicate ITT/BO/2025/001 – WASH DAMBOA in the subject line of the email.

Note

• Late submissions will be considered void.
• GBVS is under no obligation to award contracts or to award them to the lowest bidder.
• By submitting a tender, bidders agree that GBVS is not required to provide feedback to unsuccessful bidders.
• If no response is received within 10 working days after the closing date, bidders should consider their submission unsuccessful.
• GBVS does not charge any fees for tender participation and will not reimburse bidding costs.

Clarifications:

• Requests for clarification should be sent in writing only to: gbvsprocurement@aol.com No later than 21st December 2025.
• All official communication shall be in English language.

Tender Document Structure
Bidders must fully complete the Tender Response Documents, including:

• Part 1: Tender Information
• Part 2: WASH Technical Specifications
• Part 3: Key Contractual Terms
• Part 4: GBVS Vendor Code of Conduct
• Relevant Annexes (BOQs, Drawings, Specifications).

Note: Failure to submit a complete tender package may result in disqualification.

For more information on the Tender, CLICK HERE

For all relevant Annexes (BOQs, Drawings, Specifications), see below:

ANNEX IA (xls)

ANNEX 1B (pdf)

ANNEX IC (pdf)

ANNEX 2 (xls)

ANNEX 2B (pdf)

ANNEX 2B (docx)

ANNEX 3 (xls)

ANNEX 4 (xls)

ANNEX 5 (xls)

ANNEX 6 (xls)

ANNEX 6B (pdf)

ANNEX 7 (xlsx)

ANNEX 7B (pdf)