Personal Assistant to the Executive Director at Ginos Ventures Limited

Ginos Ventures Limited - As an Indigenous distributor of medical consumables and devices across Africa, we provide solutions to all problems of procurement, distribution, and supply of all medical consumables. We currently distribute for over 15 multinational healthcare companies and have a working relationship with about 60% of healthcare institutions in Nigeria with 23 Medical Representatives and 10 mini distributors that cover major regions in the country.

We are recruiting to fill the position below:

Job Title: Personal Assistant to The Executive Director

Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• We are seeking a highly organized, efficient, and proactive Personal Assistant to support the Executive Director in daily operations, project coordination, and administrative tasks.
• The ideal candidate must be smart, presentable, tech-savvy, detail-oriented, and trustworthy, capable of managing multiple priorities while maintaining discretion and professionalism.

Key Responsibilities

• Provide comprehensive administrative support to the Executive, including scheduling, correspondence, and meeting coordination.
• Manage and organize the Executives calendar, appointments, and travel logistics.
• Handle confidential documents, files, and communications with the utmost discretion.
• Coordinate with internal departments, vendors, and external partners on behalf of the executive.
• Prepare reports, presentations, and documents as required.
• Attend meetings, take minutes, and ensure timely follow-up on action items.
• Assist in planning and executing company events, site visits, and marketing activities.
• Support the Executives in monitoring project timelines, deliverables, and team performance.
• Handle social and digital communication (emails, calls, basic online correspondence).
• Perform other duties as assigned to enhance executive efficiency and company productivity.

Requirements
Education & Qualifications:

• Candidates should possess an HND / B.Sc. in Business Administration, Secretarial Studies, Management, or related discipline.
• Additional certification in Executive Assistance, Office Administration, or Project Management is an advantage.

Experience:

• Minimum of 3 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Manager.
• Prior experience supporting senior executives is a strong advantage.
• Must be available on-call when necessary for urgent business activities.
• Must be smart, articulate, presentable, and tech-savvy.
• Must maintain strict confidentiality at all times.
• Must be proactive, resourceful, and solution-oriented.
• Immediate availability is a plus.

Required Skills & Competencies:

• Exceptional organizational and time management skills.
• Excellent verbal and written communication abilities.
• High emotional intelligence, confidentiality, and professionalism.
• Strong proficiency in Microsoft Office Suite and basic digital tools (Google Workspace, Canva, Notion, Trello, etc.).
• Ability to multitask, prioritize, and work under minimal supervision.
• Presentable, confident, and able to represent the executive professionally.
• Strong interpersonal and coordination skills.
• Attention to detail and problem-solving mindset.

Application Closing Date
Not Specified.