Administrative Manager at Tokiye Integrated Medical Services

Tokiye Integrated Medical Service was created to address the critical needs in healthcare project management with an emphasis on effective and efficient service delivery. The company is driven by a passion for excellence and a commitment to professional service, aiming to elevate Nigeria’s healthcare system to international standards.

We are recruiting to fill the position below:

Job Title: Administrative Manager

Location: Uyo, Akwa Ibom 
Employment Type: Full-time

Role Summary

• The Administrative Manager is responsible for managing all administrative, facilities, and site support services for construction projects.
• The role ensures that project offices, site facilities, camps, and support infrastructure are efficiently managed, compliant with statutory and HSE requirements, and fully supportive of construction operations.
• The position requires proven experience working within a construction or engineering environment.

Key Responsibilities
Administrative Management:

• Manage all administrative functions supporting construction projects and site operations.
• Develop and implement administrative procedures aligned with project and corporate requirements.
• Provide administrative support to project management, construction, and engineering teams.

Facilities Administration / Site Facilities Management:

• Manage construction site facilities, including project offices, site camps, warehouses, and welfare facilities.
• Coordinate maintenance, repairs, and servicing of buildings, temporary structures, equipment, and utilities.
• Ensure adequate provision of power, water, sanitation, internet, and accommodation facilities at project sites.
• Supervise cleaning, security, waste management, and other site support services.
• Implement effective space planning for site offices and worker facilities.

Construction Site Support and Logistics:

• Coordinate site logistics such as access control, office setup, relocations, and demobilization activities.
• Support mobilization and demobilization of construction teams and site facilities.
• Coordinate travel, accommodation, and transportation for project staff and contractors.

Vendor, Contract, and Procurement Coordination:

• Manage service providers and subcontractors for facilities, security, cleaning, and maintenance services.
• Ensure vendors comply with contract terms, site rules, and HSE requirements.
• Support procurement processes for administrative and facilities-related goods and services.

Asset, Equipment, and Inventory Management:

• Maintain asset registers for site facilities, furniture, office equipment, and non-plant assets.
• Monitor use, maintenance, and condition of site assets and facilities.

HSE, Compliance, and Regulatory Support:

• Ensure site facilities comply with construction HSE standards and statutory regulations.
• Support HSE teams with documentation, permits, inductions, and site compliance requirements.
• Ensure proper welfare standards in line with labour laws and construction regulations.

Staff Supervision:

• Supervise administrative officers, site clerks, facility supervisors, and support staff.
• Monitor workloads and ensure effective staff deployment across construction sites.
• Conduct performance evaluations and recommend training as required.

Budget and Cost Control:

• Prepare and manage administrative and facilities budgets for construction projects.
• Monitor costs and implement cost-control measures aligned with project budgets.

Reporting and Coordination:

• Prepare regular administrative and facilities reports for project management.
• Liaise with engineers, construction managers, HSE officers, and external stakeholders on site support matters.

Qualifications and Experiences

• Bachelor’s degree in Business Administration, Public Administration, Facilities Management, Construction Management, or a related discipline.
• Minimum of10 years’ experience in administration and facilities management, with at least 3–5 years in a construction or engineering environment.
• Prior experience working on construction sites, project offices, or large infrastructure projects is mandatory.
• Professional certifications (e.g., NIM, IFMA, CIPM) are an advantage.

Skills and Competencies:

• Strong understanding of construction site operations and support requirements.
• Proven facilities and site administration management skills.
• Knowledge of construction HSE standards and statutory compliance.
• Strong vendor and contract coordination skills.
• Excellent organizational, leadership, and communication abilities.
• Ability to work effectively in a fast-paced, site-based environment.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should  send their CV and cover letter to: hro.iih@tokiyemed.com using the job title as the subject of the mail.