Administrative Officer at Frandek International Consulting

Frandek International Consulting has a long history of Capacity Building Training within Organizations in the Public and Private Sectors at Local, National and International Levels especially in the area of cutting-edge Institutional Strengthening, Training Delivery and Strategic Business Development. Our key areas of expertise are in Strategic Planning, Change Management, Performance Management, Risk and Disaster Management, Security Management, Leadership Coaching and Mentoring Scheme, Business Process Re-Engineering, Employment Training, Staff Recruitment and Progression, Research and Organizational Development.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Garki, Abuja (FCT) 
Employment Type: Full-time

Duties of the Post

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Support the preparation of proposals and policies as necessary.
• Coordinate preparation and submission of bids, tenders, Expressions of Interest (EOIs), and Requests for Proposals (RFPs).
• Ensure all bid documents meet submission requirements, deadlines, and compliance criteria.
• Track, and monitor post-bid clarifications, and contract award processes.
• Support procurement planning and execution in line with organizational policies.
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting in human resources activities for personnel.
• Facilitate proper accounting in invoicing and filing of payments.
• Work with ICT to facilitate the functionality of necessary office equipment and maintenance.
• Facilitate and create a system for the preparation of expense records, file monthly VAT and Tax for FCL and her affiliate.
• Prepare reports and memos.
• Support organization of seminars, events and activities for FCL.
• Attending meetings and preparing reports in line with office procedures and policies.
• Facilitate the scheduling of appointments, maintaining events calendar and sending reminders.
• Maintain organizational lists/database in line with office procedures and policies.
• Carry out proper record keeping and ensure custody of documents as they relate to FCL matters.
• Facilitate the organization of Seminars/ Workshop for FCL.

Qualifications

• Graduate of Business Management and Administration or related course
• Minimum of 6 Years’ experience in an Operational Role as an Office Manager and Administrator.
• Experience on financial accounting and administration.
• Good communication skills, initiative and creative working ethos.

Technical Requirements:

• Strong knowledge of bid, tender, procurement, and contract award procedures.
• Proven ability to prepare, compile, and submit compliant bid documents within strict deadlines.
• Knowledge of contract administration, including contract files, renewals, and performance tracking.
• Proficiency in Microsoft Office Suite:
  • Word – advanced document formatting for bids and reports
  • Excel – quotations comparison, procurement analysis, trackers
  • PowerPoint – presentations and bid submissions
• Strong document control and records management skills (physical and electronic filing).
• Ability to maintain bid pipelines, procurement trackers, and vendor databases.
• Familiarity with audit requirements related to procurement and bid processes.
• Basic understanding of budget tracking and cost control in procurement activities.
• Good working knowledge of compliance, risk management, and internal control procedures.

Application Closing Date
29th January, 2026.