Executive Assistant to CEO (Personal + Business Support) at Univacity

Univacity is an EdTech startup with a primary goal of making education from schools worldwide easily attainable to students all over the world. Using cutting edge technology to support Schools, Recruiters, and students in the admission, visa, and travel process.

We are recruiting to fill the position below:

Job Title: Executive Assistant to CEO (Personal + Business Support)

Location: Ajah, Lagos
Job type: Full-time
Industry: Business Management

Job Description

• We are hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs.
• You’ll help keep the CEO organized, focused, and moving fast—owning schedules, communications, follow-ups, and operational details with high accuracy and discretion.
• This role is ideal for someone who is detail-oriented, sharp, calm under pressure, and exceptionally organized, with strong communication skills and comfort working with modern tools.

Key Responsibilities
Executive Support:

• Manage daily calendar: scheduling, rescheduling, confirmations, and agenda preparation
• Book meetings and calls; coordinate across multiple time zones
• Track priorities, deadlines, and deliverables; send reminders and follow-ups
• Prepare meeting briefs, notes, action items, and follow-through

Communication & Admin:

• Manage inbox: triage, respond on behalf of CEO, draft professional emails
• Maintain documents, reports, and templates (Docs/Word)
• Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting
• Keep CRM updated and accurate; support business development workflows

Execution & Errands:

• Support execution of executive tasks and light operations
• Run occasional personal errands and logistics (as needed)
• Coordinate travel, bookings, and reservations (if required)

Requirements
Required Skills / Tools:

• Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar)
• Spreadsheets: formulas, filters, structured tracking
• CRM experience (HubSpot, Zoho, Salesforce, or similar)
• Tech-savvy: learns tools quickly, sets up workflows, uses reminders/automation
• Basic understanding of business development processes is a plus

What We’re Looking For:

• Highly detail-oriented with strong ownership and follow-through
• Soft-spoken, professional, and emotionally intelligent communicator
• Excellent time management and ability to prioritize independently
• Strong writing skills (email drafting, documents, summaries)
• Comfortable with analytics/tracking and reporting

Nice to Have:

• Previous experience as an Executive Assistant / PA to a founder or C-level leader
• Experience with meeting minutes, client coordination, and pipeline follow-up
• Familiarity with tools like Notion, Trello/Asana, Slack, Zoom/Meet

Working Style / Expectations:

• High confidentiality and discretion
• Strong responsiveness during working hours
• Proactive: spots issues before they become problems
• Organized and consistent in documenting tasks and updates

Salary
N70,000 / Month.

Application Closing Date
1st February, 2026.

How to Apply
Interested and qualified candidates should:
Click here to apply online