Office Operations Assistant at Staff Engine

Staff Engine offers access to a diverse pool of talent from around the world, helping businesses find the right fit for their specific need.

We are recruiting to fill the position below:

Job Title: Office Operations Assistant

Location: Berger, Lagos (Hybrid)
Employment Type: Full-time

Role Overview

• We are looking for a highly dedicated and proactive Office Operations Assistant to serve as the operational "heartbeat" of our eye clinic. This role is designed for a person of ownership—someone who treats the clinic like their own business.
• As the primary custodian of our workspace, you will be responsible for eliminating operational friction, managing facility readiness, and ensuring that doctors and patients enter a seamless, professional environment every single day.

Key Responsibilities
Facility Management & Environment:

• Maintain a spotless clinical environment by personally handling the cleaning and sanitization of the office, waiting room, and clinical spaces.
• Conduct daily pre-opening checks of the generator, water supply, and electrical fittings to ensure zero downtime.
• Ensure the clinic is fully prepared and welcoming before the first patient arrives.

Inventory & Supply Chain Control:

• Track inventory (lenses, frames, and medical supplies) with calculative precision using spreadsheets or ledgers.
• Proactively manage vendor relationships to secure the best value for clinic purchases.
• Monitor stock levels to ensure replacements are ordered well before items run out.

Administrative Support:

• Organize and manage patient files and administrative paperwork for instant retrieval.
• Provide real-time operational updates to management via WhatsApp and maintain detailed maintenance logs.
• Utilize "calculative" thinking to identify ways to reduce operational waste and unnecessary spending.

What Success Looks Like

• 100% Uptime: The clinic never closes or turns away a patient due to environment, facility, or supply issues.
• Perfect Records: Inventory and files are kept so organized that an audit can be performed at a moment’s notice.
• Zero Waste: Significant reduction in supply spoilage and operational overspending through careful tracking.

Who You Are (Candidate Profile):

• Proactive & Self-Managing: You don’t wait for instructions; you anticipate needs and fix problems before they occur.
• A Person of Ownership: You take full responsibility for the clinic’s reputation and success. You believe "the buck stops with you."
• Detail-Oriented & Calculative: You are excellent with numbers, records, and keeping things organized.
• Hardworking & Reliable: You are willing to "roll up your sleeves" for any task, from cleaning floors to managing complex inventory audits.
• Location: Ideally based in or near the Berger area for easy access to the clinic.

Tools You Will Use:

• Inventory Management: Ledgers and Spreadsheets.
• Communication: WhatsApp for real-time reporting and vendor coordination.
• Maintenance: Facility logs and sanitization equipment.

Application Closing Date
5th February, 2026.

How to Apply
Interested and qualified candidates should send their CV to: talents@staffengine.solutions using the job title as the subject of the email.