Executive Assistant at First Excelsia Professional Services Limited

First Excelsia Professional Services Limited - Our client is recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant

Location: Ogudu Berger, Lagos
Employment Type: Full-time

Job Summary

• Our client is seeking an experienced Executive Assistant to provides high‑level administrative, strategic, and operational support to the Lead Consultant/Managing Director of a training and capacity‑building consultancy.
• This role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast‑paced, client‑focused environment.
• The ideal candidate is proactive, tech‑savvy, detail‑oriented, and able to anticipate needs before they arise.

Key Responsibilities

• Prepare, edit, and format documents, reports, proposals, and presentations using Microsoft PowerPoint, Word, and Excel.
• Maintain digital and physical filing systems for easy retrieval of information.
• Manage email correspondence, calendars, and task lists.
• Assist the Managing Director with planning, prioritization, and execution of strategic initiatives.
• Conduct background research, compile briefing notes, and prepare summaries to support decision‑making.
• Track progress on key projects and follow up on action items.
• Serve as the primary point of contact between the Managing Director and clients, partners, facilitators, and internal teams.
• Draft professional emails, letters, and communication materials.
• Coordinate information flow and ensure timely responses to inquiries.
• Schedule and organize meetings, workshops, and training sessions.
• Prepare meeting agendas, take minutes, and track follow‑up actions:
• Arrange local and international travel, including flights, accommodation, logistics, and itineraries.
• Develop training materials, proposals, contracts, and reports.
• Ensure accuracy, consistency, and professional formatting of all documents.
• Maintain version control and ensure timely submission of deliverables.
• Support planning and execution of training programs, consulting projects, and client engagements.
• Monitor timelines, deliverables, and resource allocation.
• Liaise with facilitators, vendors, and clients to ensure smooth project delivery.

Requirements

• A minimum of 2 years related experience as an executive assistant or in a similar role
• Bsc/HND in business administration orany related field
• Strong proficiency in Microsoft PowerPoint, Word, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities.
• Ability to work independently, handle confidential information, and manage competing priorities.
• Experience in a training, consulting, or professional services environment is an added advantage.
• High level of professionalism, discretion, and interpersonal skills.
• Proactive and resourceful.
• Detail‑oriented with strong follow‑through.
• Calm under pressure and adaptable.
• Strong sense of initiative and problem‑solving ability.
• Client‑focused mindset.

Salary
N120,000 - N150,000 monthly.

Application Closing Date
20th February, 2026.

How to Apply
Interested and qualified candidates should send their CV to: talentsearch@firstexcelsia.com using the job title as the subject of the email.