Engineering Administrative Assistant (EAA) at United Nigeria Airlines

United Nigeria Airlines is a wholly owned Nigerian company incorporated under the Companies and Allied Matters Act of 1990 at the Corporate Affairs Commission to offer commercial air transportation services under the trade name United Nigeria.

We are recruiting to fill the position below:

Job Title: Engineering Administrative Assistant (EAA)

Location: Nigeria
Effective Date: TBA
Reports to: Admin Supervisor & DOM
Department: Engineering & Maintenance

Job Summary

• The Engineering Administrative Assistant provides dedicated administrative, documentation, and coordination support to the Engineering & Maintenance Department.
• The role ensures accurate control of aircraft maintenance records, engineering documentation, and compliance-related files in accordance with NCAA, EASA, ICAO, and company-approved maintenance and quality procedures.
• The position supports engineers, planners, and maintenance personnel to enable safe, compliant, and efficient aircraft operations of United Nigeria Airlines Ltd.

Duties / Responsibilities
Engineering Administration & Support:

• Accuracy and completeness of maintenance and engineering records.
• Timeliness of document retrieval and submission during audits.
• Compliance with regulatory and internal documentation standards.
• Effectiveness in supporting maintenance planning and coordination.

Technical Documentation & Records Control::

• Accuracy and completeness of maintenance and engineering records.
• Timeliness of document retrieval and submission during audits.
• Compliance with regulatory and internal documentation standards.
• Effectiveness in supporting maintenance planning and coordination.
• Support timely compilation and submission of maintenance records to Quality Assurance and Regulatory Authorities when required. 

Regulatory Compliance & Audit Support:

• Support compliance with NCAA, EASA, ICAO, and OEMregulatory requirements. 
• Assist in preparation for internal, external, and regulatory audits. 
• Retrieve and organize requested documentation during audits and inspections. 
• Maintain training, authorization, and certification records for engineering staff. 

Planning, Scheduling & Coordination:

• Assist with maintenance planning coordination, including checks, inspections, and engineering activities. 
• Maintain engineering rosters, duty schedules, and leave records as required. 
• Liaise with Flight Operations, Quality Assurance, Safety, Procurement, Stores, and Finance to support maintenance activities. 

Procurement & Stores Documentation Support:

• Raise and track purchase requisitions for aircraft parts, tools, and consumables. 
• Assist with vendor documentation, certificates (e.g., EASA Form 1 / FAA 8130-3), and delivery records. 
• Support tracking of parts, tools, and materials documentation in coordination with Stores. 

Communication & Liaison:

• Serve as a central point of contact for the Engineering Department. 
• Handle internal and external communications professionally, including correspondence with vendors, MROs, and regulators. 
• Follow up on pending approvals, engineering actions, and documentation submissions. 

Safety & Quality Support:

• Promote safety, quality, and compliance culture within the Engineering Department. 
• Assist with safety reports, engineering incident documentation, and corrective action tracking as required

Key Performance Indicators (KPIs) 

• Accuracy and completeness of maintenance and engineering records. 
• Timeliness of document retrieval and submission during audits. 
• Compliance with regulatory and internal documentation standards. 
• Effectiveness in supporting maintenance planning and coordination. 

Experience & Qualification
Minimum Requirements:

• HND / Bachelor’s Degree in Business Administration, Office Management, Aviation Management, Engineering Administration or a related field 

Preferred / Added Advantage:

• Certificate or diploma in Aviation Maintenance Administration, CAMO, or Technical Records Management. 
• Basic understanding of aircraft maintenance processes and aviation regulations. 
• Minimum of 2–4 years experience in an administrative role.

Working Conditions:

• Office-based with regular interaction in maintenance hangars, line stations, and engineering facilities. 
• May require flexibility in working hours to support aircraft maintenance schedules and AOG situations. 

Required Skills & Competencies
Aviation & Technical Skills:

• Familiarity with aviation regulatory frameworks (NCAA, EASA, ICAO). 
• Understanding of aircraft maintenance documentation and record-keeping requirements. 
• Experience with maintenance tracking systems (AMOS, TRAX, CAMP, Rusada, or similar) is an advantage. 

IT & Office Skills:

• Proficiency in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook). 
• Strong document control, filing, and data management skills. 
• Ability to manage confidential and regulated technical information.

Communication & Organizational Skills: 

• Excellent written and verbal communication skills. 
• High attention to detail and accuracy. 
• Ability to manage multiple priorities in a fast-paced operational environment. 

Personal Attributes:

• High level of integrity, confidentiality, and professionalism. 
• Proactive, well-organized, and dependable. 
• Ability to work effectively with engineers, technicians, auditors, and regulators. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Must be smart enough to take critical decisions within a very short time limit.

Application Closing Date
Not Specified.