Human Resources & Administration Officer at Vision for Inclusive Solutions and Transparency Initiative (VISTA Initiative)

Vision for Inclusive Solutions and Transparency Initiative (VISTA Initiative) is a national non-governmental organization with a strong focus on women and girls, established in response to the humanitarian crisis in Nigeria. The organization prioritizes interventions in the Northeast, Northwest, and North Central regions, where communities face the impacts of armed conflict, natural disasters, climate-induced displacement, and deep socio-economic marginalization. VISTA Initiative delivers life-saving humanitarian assistance while advancing sustainable development, climate-resilient programming, and peacebuilding solutions for crisis-affected and underserved populations. The organization places particular emphasis on addressing the needs of women, children, persons with disabilities (PWDs), and the elderly, ensuring that disability inclusion is fully mainstreamed across all programs.

VISTA Initiative thematic areas of intervention include providing equitable access to Education, improving access to safe Water, Sanitation and Hygiene (WASH) services, delivering essential Health care and Nutrition support, and ensuring protection for vulnerable populations. VISTA Initiative also strengthens Food Security, facilitates Early Recovery and Livelihoods, and provides critical support in Camp Coordination and Camp Management (CCCM), Shelter, and Non-Food Items (NFI). The organization promotes Governance and Civic Engagement, fosters Peacebuilding and Social Cohesion, and integrates climate change adaptation and mitigation actions into all relevant sectors to strengthen community resilience against climate-induced risks. 

VISTA Initiative is firmly guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, operating without political or religious bias and upholding a strong commitment to equity, inclusion, and non-discrimination. The organization employs a community-driven, rights-based approach, ensuring programs are informed by local needs, promote inclusive participation, and address barriers faced by marginalized groups. Its work aligns with the Sustainable Development Goals (SDGs) and reflects the Humanitarian Development Peace Nexus (HDPN) by bridging emergency response with long-term recovery, governance reform, climate resilience, and social cohesion.

We are recruiting to fill the position below:

Job Title: Human Resources & Administration Officer

Location: Maiduguri, Borno State (With travel to field locations across Northeast, Northwest, and North Central Nigeria)
Employment Type: Full-time

Purpose of the Position

• The Human Resources & Administration Officer will support effective human resource management, administrative systems, and organizational efficiency at VISTA Initiative.
• The position ensures compliance with Nigerian labor laws, donor requirements, and organizational policies, while also contributing to proposal development through HR staffing inputs, costed positions, and compliance documentation.

Key Responsibilities
Human Resources Management:

• Support recruitment processes including job advertisements, shortlisting, interview coordination, reference checks, and staff onboarding.
• Maintain accurate and up-to-date personnel files (physical and electronic) for all staff and consultants.
• Manage staff contracts, renewals, leave records, probation tracking, and exit procedures.
• Support performance management processes, including probation reviews and annual appraisals.
• Ensure compliance with Nigerian labor laws, internal HR policies, and donor requirements.
• Support staff welfare, disciplinary procedures, and grievance handling in line with organizational policies.

Administration and Office Management:

• Oversee day-to-day office administration to ensure smooth and efficient operations.
• Manage office assets, inventory, and supplies with proper documentation and tracking systems.
• Coordinate office logistics including utilities, maintenance, travel arrangements, and accommodation for staff and visitors.
• Support organization of meetings, workshops, trainings, and official events.
• Maintain structured filing systems for administrative and operational documents.

Proposal Development and Donor Support (HR Focus):

• Contribute to proposal and concept note development by providing HR inputs, including staffing structures, organograms, job descriptions, and recruitment plans.
• Support preparation of HR-related budget components, including salary scales, benefits, and staffing cost projections in line with donor guidelines.
• Ensure HR staffing plans are aligned with project objectives, organizational policies, and labor regulations.
• Provide HR documentation and compliance inputs during donor engagement, due diligence processes, audits, and grant negotiations.

Policy Compliance, Safeguarding, and PSEA:

• Support implementation and dissemination of HR, Administrative, Safeguarding, PSEA, Child Protection, and Code of Conduct policies.
• Ensure all staff sign and adhere to the Code of Conduct and safeguarding policies.
• Support staff orientation and induction on organizational policies and procedures.
• Promote safe, confidential, and accessible reporting mechanisms for staff complaints and concerns.
• Support internal and external audits by ensuring availability of HR and administrative documentation.

Coordination and Reporting:

• Coordinate closely with Finance, Programs, and Field Teams to support operational effectiveness.
• Prepare and submit periodic HR and administrative reports to management.
• Support donor compliance reporting related to staffing and HR management as required.

Key Deliverables

• Well-maintained, compliant, and up-to-date personnel files.
• Timely recruitment and onboarding of staff.
• Effective office administration and asset management systems.
• HR staffing inputs and costed positions contributed to proposals and concept notes.
• Regular HR and administrative reports submitted on time.

Required Qualifications and Experience

• Bachelor’s Degree in Human Resource Management, Business Administration, Public Administration, or a related field (Master’s degree is an added advantage).
• Must have 3-5 years’ experience in HR and administrative roles, preferably within NGOs or humanitarian organizations.
• Strong knowledge of Nigerian labor laws and HR best practices.
• Experience supporting recruitment, staff administration, and HR compliance.
• Experience supporting proposal development or donor-funded projects is an advantage.

Core Competencies and Skills:

• Strong organizational and time-management skills.
• Excellent interpersonal, coordination, and communication skills.
• High level of integrity, confidentiality, and professionalism.
• Ability to manage multiple tasks and work under pressure.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience working in fragile or conflict-affected settings is an advantage.
• Fluency in English; Kanuri, Hausa, or Fulani is an advantage

Safeguarding and Code of Conduct:

• The HR & Administration Officer must adhere to VISTA Initiative Code of Conduct, Safeguarding Policy, Child Protection Policy, and PSEA Policy. Any form of exploitation, abuse, harassment, or misconduct will not be tolerated.

Application Closing Date
10th February, 2026 by 12:00 PM

How to Apply
Interested and qualified candidates should:
Click here to apply online

Submission Instructions
Interested candidates are invited to submit the following documents in a single PDF file, including at least two professional references:

• Cover letter detailing suitability for the role
• Updated CV
• Copies of academic and professional credentials

Note

• Only shortlisted candidates will be contacted.
• Late or incomplete applications will not be considered.
• Equal Opportunity Statement: VISTA Initiative is an equal opportunity employer and strongly encourages applications from women, persons with disabilities, and candidates from diverse backgrounds.