Logistics and Procurement Officer at Vision for Inclusive Solutions and Transparency Initiative (VISTA Initiative)

Vision for Inclusive Solutions and Transparency Initiative (VISTA Initiative) is a national non-governmental organization with a strong focus on women and girls, established in response to the humanitarian crisis in Nigeria. The organization prioritizes interventions in the Northeast, Northwest, and North Central regions, where communities face the impacts of armed conflict, natural disasters, climate-induced displacement, and deep socio-economic marginalization.

VISTA Initiative delivers life-saving humanitarian assistance while advancing sustainable development, climate-resilient programming, and peacebuilding solutions for crisis-affected and underserved populations. The organization places particular emphasis on addressing the needs of women, children, persons with disabilities (PWDs), and the elderly, ensuring that disability inclusion is fully mainstreamed across all programs.

VISTA Initiative thematic areas of intervention include providing equitable access to Education, improving access to safe Water, Sanitation and Hygiene (WASH) services, delivering essential Health care and Nutrition support, and ensuring protection for vulnerable populations. VISTA Initiative also strengthens Food Security, facilitates Early Recovery and Livelihoods, and provides critical support in Camp Coordination and Camp Management (CCCM), Shelter, and Non-Food Items (NFI). The organization promotes Governance and Civic Engagement, fosters Peacebuilding and Social Cohesion, and integrates climate change adaptation and mitigation actions into all relevant sectors to strengthen community resilience against climate-induced risks.

VISTA Initiative is firmly guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, operating without political or religious bias and upholding a strong commitment to equity, inclusion, and non-discrimination. The organization employs a community-driven, rights-based approach, ensuring programs are informed by local needs, promote inclusive participation, and address barriers faced by marginalized groups. Its work aligns with the Sustainable Development Goals (SDGs) and reflects the Humanitarian Development Peace Nexus (HDPN) by bridging emergency response with long-term recovery, governance reform, climate resilience, and social cohesion.

We are recruiting to fill the position below:

Job Title: Logistics and Procurement Officer

Location: Maiduguri, Borno
Employment Type: Full-time

Purpose of the Position

• To strengthen efficient, transparent, and compliant supply chain operations, VISTA Initiative seeks to recruit a competent Logistics and Procurement Officer to support procurement, logistics, warehousing, asset management, and fleet operations in line with organizational policies and donor requirements.

Key Responsibilities
Procurement Management, Market Assessment & Program Support:

• Conduct procurement processes in line with VISTA Initiative procurement policies and donor regulations.
• Prepare and manage RFQs, RFPs, tenders, bid analysis, and procurement evaluation reports.
• Support vendor sourcing, prequalification, and supplier database management.
• Ensure value for money, transparency, fairness, and accountability in all procurement activities.
• Prepare purchase orders and ensure proper authorization and documentation.
• Support market assessments to inform procurement planning, costing, and program feasibility.
• Analyze local market trends, supplier availability, and pricing to optimize program implementation.
• Contribute to operational decisions based on financial and market data.

Logistics and Supply Chain Operations:

• Coordinate transportation, delivery, and distribution of program supplies and equipment.
• Ensure timely delivery of goods and services to project locations.
• Track shipments, waybills, and delivery notes.
• Support customs clearance and movement of goods where applicable.

Warehouse and Inventory Management:

• Support proper management of warehouses and storage facilities.
• Maintain accurate stock records, bin cards, and inventory tracking systems.
• Conduct regular physical stock counts and reconcile variances.
• Ensure proper storage conditions, safety, and security of items.

Asset and Fleet Management:

• Maintain and update asset registers in coordination with the Supply Chain Manager and Finance team.
• Support tagging, tracking, and disposal of organizational assets.
• Monitor fleet usage, vehicle logs, fuel consumption, and maintenance schedules.
• Ensure compliance with fleet management and safety procedures.

Compliance, Documentation, and Reporting:

• Ensure procurement and logistics documentation is complete, accurate, and audit-ready.
• Support donor compliance and internal/external audits.
• Prepare regular logistics and procurement reports.
• Ensure adherence to organizational SOPs and donor regulations.

Coordination and Support:

• Work closely with program, finance, and field teams to support timely implementation of activities.
• Liaise with suppliers, transporters, and service providers.
• Support capacity building of staff on procurement and logistics procedures when required.

Risk Management and Safeguarding:

• Identify logistics and procurement risks and propose mitigation measures.
• Ensure compliance with safeguarding, PSEA, anti-fraud, and ethical procurement standards.
• Report suspected fraud, misconduct, or supply chain irregularities.

Proposal & Donor Support:

• Provide financial and compliance inputs for proposals, concept notes, and funding applications.
• Collaborate with program teams to develop costed budgets, financial narratives, and project plans.
• Support donor engagement, reporting, and follow-up on funding commitments.
• Assist in grant management, including financial monitoring and reporting for active projects.

Key Deliverables:

• Timely and compliant procurement processes.
• Accurate logistics, inventory, and asset records.
• Efficient and cost-effective supply chain support to programs.
• Audit-ready procurement and logistics documentation.
• Improved coordination and supply chain efficiency.

Required Qualifications and Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Procurement, Business Administration, or related field.
• Minimum of 3-5 years relevant experience in logistics and procurement within NGOs/INGOs.
• Strong knowledge of humanitarian procurement and logistics standards.
• Experience working with donor-funded projects (UN agencies, INGOs) is an advantage.
• Familiarity with procurement software, inventory systems, and Microsoft Office.

Core Competencies and Skills:

• Strong organizational and time management skills.
• High attention to detail and documentation.
• Strong negotiation and vendor management skills.
• Ability to work under pressure in insecure and complex environments.
• High integrity, transparency, and accountability
• Fluency in English; Kanuri, Hausa, or Fulani is an advantage

Safeguarding and Code of Conduct:

• The Logistics and Procurement Officer must adhere to VISTA Initiative Code of Conduct, Safeguarding Policy, PSEA Policy, and Anti-Fraud Policy. Any form of misconduct, corruption, or abuse will not be tolerated.

Equal Opportunity Statement:

• VISTA Initiative is an equal opportunity employer and strongly encourages applications from women, persons with disabilities, and candidates from diverse backgrounds.

Application Closing Date
10th February, 2026.