Administrative Officer at Nextzon Business Services Limited

Nextzon Business Services Limited is an emerging management consulting and enterprise development company, inspired by a collective mission of building and transforming business enterprises for phenomenal success in the markets they operate in.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Lekki, Lagos
Employment Type: Full-time
Reports To: Head of Finance & Administration
Unit: Administration

About the Role

• Nextzon Business Services Limited is seeking a highly organized, proactive, and detail-oriented Administrative Officer (Admin Officer) to support the smooth and uninterrupted operations of the company.
• The successful candidate will be responsible for overseeing office administration, facilities management, logistics coordination, vendor supervision, and general administrative support across the organization.
• This role is critical to ensuring that company facilities, assets, and support services are efficiently managed to enable optimal business performance.

Job Objectives

• Provide regular, efficient, and uninterrupted administrative services to support business operations.
• Ensure the effective management, maintenance, and optimal use of company facilities, assets, and properties.

Key Roles & Responsibilities
Office Administration & Facilities Management:

• Monitor and maintain office equipment; initiate procurement of replacement items where necessary.
• Schedule and supervise repairs and maintenance of air conditioners, furniture, lighting systems, plumbing, and other office facilities.
• Process and monitor utility bills and related service payments.
• Coordinate general building maintenance and upgrades, including HVAC, security systems, painting, carpet cleaning, and other facility-related works.

Logistics & Operational Support:

• Provide administrative support to department heads, staff, and the CEO as required.
• Prepare and coordinate travel arrangements for staff and management, including logistics and expense documentation.
• Ensure proper disposal of office waste and coordinate payment of related services.
• Assist other departments (Finance, HR, and Operations) with administrative and clerical support when required.

Generator & Utilities Management:

• Oversee the management and maintenance of the KVA generator.
• Maintain accurate records of generator operating hours and diesel usage.
• Schedule routine servicing and repairs to ensure uninterrupted power supply.

Vendor & Security Supervision:

• Supervise third-party vendors and service providers, ensuring compliance with contractual terms and company standards.
• Prepare administrative memos and monitor vendor invoices for accuracy and approval.
• Supervise security personnel and ensure adherence to security protocols.

Financial & Reporting Responsibilities:

• Submit and reconcile all administrative and logistics-related expenses.
• Make bank lodgments and effect bank transfers as directed by the Head of Finance.
• Prepare and present Monthly Administrative & Logistics Reports to the Head of Finance & Administration.
• Perform any other duties as may be assigned by the Head of Finance & Administration.

Key Performance Indicators (KPIs)

• Zero or minimal downtime in logistics and administrative functions.
• Operational efficiency of office equipment, facilities, and infrastructure.
• Proactiveness in identifying and resolving facilities-related issues.
• Turnaround time in addressing amenities and facility concerns.
• Cost savings achieved through effective vendor and maintenance management.
• At least 70% optimal functionality of all office facilities at all times.
• Percentage of staff satisfaction with administrative support services.

Experience & Qualifications

• A good First Degree in Business Administration, Humanities, Sciences, or Social Sciences.
• Minimum of 4 years post-graduation experience, with at least 2 years in a similar administrative or office management role.
• A postgraduate Degree or professional certification in office or facilities management is an added advantage.

Required Skills & Competencies:
Skills & Knowledge:

• Excellent written and verbal communication skills.
• Strong time management and prioritization abilities.
• Ability to work effectively in a fast-paced, multi-tasking environment.
• Strong organizational and record-keeping skills.
• Ability to manage confidential information with discretion.
• Self-motivated and able to work with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); calendar and schedule management is essential.
• Willingness to learn, adapt, and grow with the organization.

Attributes:

• Strong leadership and coordination skills.
• Proactive and solution-oriented decision-maker.
• High level of tact, diplomacy, and professionalism.
• Excellent multitasking ability and deadline orientation.
• Effective communicator and calm crisis manager.

Salary
N100,000 - N180,000 monthly.

Application Closing Date
16th February, 2026.