Professional Store and Records Manager at Mai Shayi Coffee Roasters Limited

Mai Shayi Coffee Roasters Limited is a premier specialty coffee brand in Nigeria, renowned for its end-to-end involvement in the coffee value chain. From cultivating Arabica coffee in Jos, Plateau state, to meticulous processing and batch-roasting, we promise an unparalleled coffee experience. As a forward-thinking company, our footprint extends from cafes in Lagos and Abuja to our two arabica coffee farms, a cooperative of 141 farmers, and a dedicated roastery supplying premium coffee for both retail and B2B avenues. With our expansion, we seek a skilled and detail-oriented Internal Auditor to ensure the integrity of our financial operations and compliance with legal regulations.

We are recruiting to fill the position below:

Job Title: Professional Store and Records Manager

Location: Jos, Plateau
Employment Type: Full-time

Job Purpose

• The Store and Records Manager is responsible for custody, control, documentation, and traceability of all stocks, materials, and records relating to farm operations and coffee processing activities (wet and dry mills).
• Ensures accurate stock management and reliable records in line with good agricultural practices, food processing standards, and internal control requirements.

Key Responsibilities
Stores & Inventory Management:

• Manage all stores for farm, wet mill, and dry mill operations, including agro-inputs, consumables, spare parts, fuel, tools, PPE, and packaging materials
• Receive, inspect, and verify deliveries against approved requisitions
• Maintain accurate bin cards, stock registers, and issue vouchers
• Issue materials strictly based on approved requisitions
• Ensure proper storage conditions, chemical segregation, and FIFO/FEFO principles
• Conduct routine checks and periodic stock taking with Farm Manager and accountant.

Records & Documentation:

• Maintain accurate records for agro-input usage, wet mill processing, dry mill processing, packaging, storage, and dispatch
• Ensure traceability of coffee from farm to storage
• Organize and archive records (manual and electronic)
• Prepare summary reports for management review

Reporting & Working Relationships:
Reports to Farm Manager

• Collaborate with Agronomist on inputs and usage recording
• Collaborate with Accountant on reconciliation, valuation, cost tracking, and audits
• Collaborate with QC Team: reflect grading and lot approvals in records; movement of coffee occurs only after QC clearance

Authority & Role Boundaries

• QC Team controls grading, lot approval, and release
• Store & Records Manager responsible for custody, documentation, labeling, and traceability
• Delegated tasks must be verified; manager accountable for all records

Delegation, Supervision & Accountability:

• Delegate tasks as required; supervise and verify all work
• Fully accountable for accuracy, completeness, and integrity of stock and records

Compliance, Safety & Good Practice:

• Ensure safe handling/storage of chemicals
• Monitor issuance of PPE
• Support internal reviews, buyer visits, and audits
• Report damaged, expired, obsolete, or missing items

Reporting & Systems:

• Prepare stock status, consumption, and variance reports
• Maintain records using manual and digital registers
• Recommend improvements to systems and store layout Key Performance Indicators (KPIs):
• Accuracy of stock and records
• Availability of inputs
• Traceability completeness
• Compliance with internal controls
•  Reduction in losses and expiries

Qualifications & Experience

• OND/HND or Bachelor’s in Business Admin, Supply Chain, Agribusiness, or related field
• 2–4 years’ experience in stores, inventory, or records management; farm or agro processing preferred

Skills & Competencies:

• Strong record-keeping and inventory control
• Ability to supervise delegated tasks
• Basic knowledge of agro-inputs
• Proficiency in Microsoft Excel
• Attention to detail and integrity
• Good communication and coordination skill

Personal Attributes:

• Honest, reliable, and accountable
• Organized and disciplined
• Able to work independently
• Willing to work extended hours during peak periods

Working Conditions:

• Based at farm and processing facilities
• Requires movement between stores, farm blocks, wet mill, and dry mill
• Workload might increase during harvest and processing seasons

Application Closing Date
9th March, 2026. 

How to Apply
Interested and qualified candidates should send their CV and cover letter detailing your relevant experience and motivation to: rita@maishayicoffee.com, femi@maishayicoffee.com  and  muhasa@maishayicoffee.com using the Job Title as the subject of the email.