Secretary at Hoganguards Limited

Hoganguards Limited (formerly Guardsmark Nigeria Limited), a limited liability company is one of the leading security companies in the country. The company began operation on August 18, 1981 and has advanced over the years in the field of Industrial Security. The company currently operates offices in most major capital cities of Nigeria including, Lagos, Abuja, Port Harcourt, Ibadan, Akure, Abeokuta, Aba, Asaba, Ado-Ekiti, Ondo, Ore, Ijebu-Ode, Ile-Ife, Calabar, Kano and Enugu; with plans in view of opening up in other cities in Nigeria within the next year. Plans are already at an advanced stage to set up offices in the ECOWAS/West African sub-region.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Ibadan, Oyo
Job type: Full-time 

Job Description

• We are seeking a reliable, organized, and detail-oriented Secretary to provide administrative and clerical support within a fast-paced security environment.
• The successful candidate will be responsible for managing office records, coordinating schedules, handling correspondence, and supporting daily office operations to ensure efficiency and professionalism.

Key Responsibilities

• Maintain, organize, and update office records, files, and documentation
• Schedule meetings, manage appointments, and coordinate internal communications
• Receive, draft, and handle official correspondence, emails, and telephone calls professionally
• Manage office calendars and ensure timely reminders and follow-ups
• Provide general clerical and administrative support
• Prepare reports, letters, memos, and other official documents as required
• Assist management and departmental teams with assigned administrative tasks
• Ensure confidentiality and proper handling of sensitive information

Requirements

• Minimum of two (2) years’ secretarial or administrative experience, preferably in a security or structured organization
• Higher National Diploma (HND) or Bachelor’s Degree in Secretarial Studies, Business Administration, Office Management, or a related field
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)
• Excellent organizational, communication, and time-management skills
• Strong typing, filing, and record-keeping abilities
• High level of professionalism, discretion, reliability, and attention to detail.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV: recruitment@thehoganorganization.com using the Job Title as the subject of the email.