Executive Assistant at Pharmarun

Pharmarun is an on-demand platform providing fast and easy access to medication. We do this by finding, financing and delivering medication to users.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikate, Lekki, Lagos
Employment Type: Full-time

About the Role

• We are seeking an exceptional, high-performing Executive Assistant to work directly with the Co-Founders in a fast-paced, growth-stage environment.
• This role goes far beyond calendar management; it is a strategic, execution-focused position designed for someone who can evolve into a Chief of Staff- level leader.
• The ideal candidate is structured, analytical, discreet, business-savvy, and thrives in high-accountability environments. You will serve as a force multiplier for the Co-Founders, ensuring operational clarity, strategic alignment, and flawless execution across the organization.

Key Responsibilities
Executive & Strategic Support:

• Manage complex and dynamic calendars for both Co-Founders, ensuring alignment with company priorities and protecting strategic focus time
• Prepare detailed briefing notes, pre-read documents, meeting decks, and structured action trackers
• Take clear, structured, and actionable minutes during meetings; track follow-ups to completion
• Draft and respond to high-level communications (emails, memos, board correspondence, investor updates) with exceptional written clarity
• Coordinate board meetings, investor calls, leadership off-sites, and executive strategy sessions
• Design high-quality presentations for investors, partners, and leadership meetings

Business Operations & Execution:

• Work cross-functionally with Product, Vendor Operations, Finance, and Customer Experience teams to monitor OKRs and company-wide priorities
• Track strategic initiatives and ensure departmental accountability on key deliverables
• Compile executive dashboards, performance summaries, and business intelligence reports
• Conduct data analysis to support decision-making, operational improvements, and growth strategy
• Support market research, competitor analysis, and industry intelligence efforts
• Prepare investor-facing materials, financial summaries, and strategic documents

Grant Writing & External Engagement:

• Research, identify, and support applications for local and international grants
• Draft compelling grant proposals, funding documents, and partnership materials
• Maintain relationships with grant bodies, investors, and ecosystem stakeholders

Confidential & High-Sensitivity Projects:

• Maintain strict confidentiality on financial data, board discussions, leadership evaluations, and strategic plans
• Support execution of confidential initiatives, partnership negotiations, and expansion projects
• Assist with leadership performance tracking and strategic organizational development efforts
• Manage complex travel logistics, visa processing, reservations, and executive itineraries

Requirements

• 3 –6 years of experience as an Executive Assistant, Strategy Associate or similar high-impact role
• Strong data analysis skills and ability to interpret business metrics
• Excellent written and verbal communication skills
• Strong grant writing experience is a significant advantage
• Advanced presentation design skills (PowerPoint/Google Slides, Canva)
• High proficiency in Excel/Google Sheets
• Exceptional organizational and project management skills
• Ability to operate independently with minimal supervision
• High discretion, emotional intelligence, and executive presence

Who This Role Is For

• This role is ideal for a highly ambitious professional who wants to grow into a Chief of Staff, Strategy Lead, or Operations Executive role within a fast-growing company. You must be proactive, structured, commercially aware, and comfortable working closely with founders.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should
Click here to apply online