Executive Assistant (Female) at Khenpro Global Services

Khenpro Global Services is a human capital organization based in Lagos, Nigeria. We provide human resources services to various clients in different sectors. Our Recruitment and Outsourcing Services have helped improve the efficiency and effectiveness of our clients' service delivery. Our main focus is to enhance client organizations by providing quality services on various aspects of their human resources, allowing the organization to focus on its core issues.

We are recruiting to fill the position below:

Job Title: Executive Assistant (Female)

Location: Mainland, Lagos
Employment Type: Full-time

Job Summary

• The Executive Assistant provides high-level administrative, organizational, and operational support to the Managing Director/CEO within a confectionery / QSRorganization.
• This role requires a highly organized, discreet, and proactive professional capable of handling sensitive information, coordinating complex schedules, and supporting executive decision-making in a fast-paced, technically driven environment.
• The successful candidate will act as a trusted liaison between the executive office and internal/external stakeholders, ensuring efficiency, confidentiality, and effective communication.

Key Responsibilities
Executive & Administrative Support:

• Provide comprehensive administrative support to the Managing Director/CEO, including calendar management, meeting coordination, and travel arrangements.
• Manage correspondence, emails, reports, and documentation on behalf of the executive office.
• Prepare meeting agendas, presentations, briefing notes, and minutes, ensuring timely follow-up on action items.

Coordination & Stakeholder Management:

• Serve as a point of contact between the executive office and internal teams, clients, partners, and regulators.
• Coordinate executive engagements with clients, contractors, and industry stakeholders.
• Support the organization and coordination of board meetings, management meetings, and client engagements.

Documentation & Reporting:

• Assist in preparing executive-level reports, proposals, and presentations.
• Maintain organized records of confidential documents, contracts, and correspondence.
• Track deadlines, deliverables, and commitments related to executive decisions.

Travel, Logistics & Event Support:

• Coordinate domestic and international travel arrangements, visas, accommodation, and logistics.
• Support planning and execution of corporate events, strategy sessions, and executive meetings.
• Manage expense tracking and reimbursement related to executive activities.

Confidentiality & Office Management:

• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Support office coordination and ensure smooth daily operations within the executive office.
• Anticipate executive needs and proactively address administrative or operational gaps.

Requirements & Qualifications
Education:

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related discipline.

Experience:

• Minimum of 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
• Prior experience supporting senior executives in a corporate, technical, or professional services environment is required.
• Experience within the oil and gas sector or a technical services organization is an advantage.

Key Attributes:

• Highly professional and discreet.
• Proactive and reliable.
• Strong interpersonal and coordination skills.
• Calm and composed in high-pressure environments.
• Trustworthy with high ethical standards.

Skills & Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and office productivity tools.
• Ability to manage multiple priorities under pressure.
• Strong attention to detail and problem-solving ability.

Application Closing Date
17th March, 2026.

How to Apply
Interested and qualified candidates should send their CV to: hr@khenpro.com using the job title as the subject of the mail.