Team Assistant, OCEO & Risk Management at Africa Finance Corporation (AFC)

Africa Finance Corporation (AFC) is a multilateral financial institution, created by African sovereign states to provide pragmatic solutions to Africa's infrastructure deficit and challenging operating environment. We actively pursue these solutions by developing and financing infrastructure, natural resources and industrial assets for the enhanced productivity and economic growth of African states.

We are recruiting to fill the position below:

Job Title: Team Assistant, OCEO & Risk Management 

Location: Lagos
Employment Type: Full-time

Purpose /Job Summary

• The job holders will provide administrative and operational support to all staff members within Risk Management & OCEO divisions.

Key Responsibilities

• Develop and maintain an efficient documentation and filing system for all departments/ units within the divisions.
• Arrange conference calls, schedule meetings, and oversee logistics for meetings involving members of staff of the supported Division.
• Manage and file confidential information appropriately and implement an efficient file management solution for the divisions.
• Take minutes during meetings and draft letters as required.
• Administer internal and external correspondence relating to the Risk & OCEO division.
• Collate and update stakeholders and project databases
• Respond to internal and external customer queries and requests on non-technical issues as authorized and demonstrate judgement on escalating issues to the appropriate quarters.
• Manage collation and transmittal of divisional feedback on external vendors utilized across units
• Handle subscriptions and settlement of expenses for recurring divisional subscriptions
• Ensure efficient travel arrangement for the members of staff of both divisions including handling in country logistics, travel, accommodation, visas, airport protocols and relevant protocols on the AFC SAP Concur software.
• Assist with itineraries and other relevant secretarial duties including typing, meeting diaries, transcription, photocopying, scanning, etc.
• Manage divisional events as required
• Oversee procurement of basic office supplies as well as relevant administrative and IT support in liaison with the Administration and IT teams
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team
• Perform any other duties and responsibilities as assigned.

Key Performance Indicators

• Well-organized and cost-efficient divisional events (internal and external).
• Coordinate end-to-end Travel management support for divisional staff members.
• Efficient procurement and expense settlements
• Efficiency of filing system, and ease of retrieval of required documents.
• Average response time for enquiries from internal and external sources.
• Feedback from internal and external customers.

Minimum Qualifications

• A First Degree in any discipline.
• Minimum of 3 years’ relevant experience in an administrative position
• Previous experience in supporting multiple individuals across a team is extremely important.

Competency and Skill Requirements:

• Proficient knowledge and use of MS Office tools.
• Excellent interpersonal and communication skills, and ability to interact tactfully with staff members at all levels.
• Attention to detail.
• Ability to maintain a high degree of confidentiality and trust.
• Superior administrative competencies.
• Demonstrable team spirit and strong desire to actively contribute to a team’s Objectives
• Effective time management and organizational skills with ability to prioritize assignments and work under pressure.
• Strong written and verbal communication skills.
• Smart appearance, self-confidence and professionalism.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online