Civil Engineer, Cum Administrator at Sayed Farms Limited

Sayed Farms Limited is specialized in poultry sector covering all its major aspects, and also in the distribution of frozen food in the Nigerian Market. Our line of frozen products has expanded to include the finest quality of chicken, potatoes, cheese, vegetables, seafood, and ice cream products in the market. 

We are recruiting to fill the position below:

Job Title: Civil Engineer, Cum Administrator

Job Reference: CIVENG2026014
Location: Ibadan, Oyo
Employment Type: Full-time

Job Summary

• We are seeking a proactive, detail-oriented, and highly organized Civil Engineer cum Administrator to provide both technical engineering support and administrative coordination across construction, maintenance, and facility management projects.
• The role combines civil engineering functions with administrative, documentation, reporting, and coordination responsibilities, ensuring effective planning, execution, monitoring, and reporting of ongoing works.
• The ideal candidate will support project execution, cost tracking, documentation control, workforce administration, and utility reporting, while ensuring compliance with company standards and regulatory requirements.

Key Responsibilities
Project Coordination & Administration:

• Maintain comprehensive project documentation, including contracts, permits, drawings, variation orders, and change requests.
• Coordinate project schedules, meetings, and site activities for construction and maintenance teams.
• Assist in preparing project proposals, tenders, bids, cost estimates, and budget reports.
• Prepare and distribute project-related correspondence, progress reports, and presentations.
• Monitor project timelines and deliverables, identify potential delays or risks, and support corrective actions.
• Send regular updates on ongoing works to management and relevant stakeholders.
• Maintain organized electronic and physical filing systems for all project and administrative records.

Cost Control & Financial Tracking:

• Track project expenses, invoices, and contractor payments, ensuring accuracy and adherence to approved budgets.
• Prepare and submit diesel consumption reports and diesel requests.
• Track utility costs and submit NEPA (electricity) and generator usage reports daily.
• Support budget monitoring, cost analysis, and financial reporting activities.

Procurement & Materials Management:

• Liaise with contractors, vendors, and suppliers to source materials, equipment, and services.
• Prepare and submit material requests to the line manager for approval.
• Track material deliveries, usage, and site inventory to prevent shortages and wastage.

Reporting & Documentation Control:

• Prepare and submit weekly task progress reports.
• Maintain daily operational logs, including power, diesel, and site activity reports.
• Compile weekly and monthly performance summaries for management review.

Human Resource & Site Administration:

• Update and maintain daily staff attendance records for site workers, technicians, and contractors.
• Coordinate workforce scheduling, site access control, and administrative logistics.
• Support site welfare, compliance, and discipline processes.

Stakeholder Liaison & Compliance:

• Liaise with internal departments, contractors, consultants, and regulatory agencies as required.
• Ensure compliance with statutory requirements, permits, and site regulations.
• Support audits, inspections, and regulatory visits by preparing relevant documentation.

Qualifications & Experience
Education:

• Bachelor’s Degree / HND in Civil Engineering, Construction Management, or a related discipline.

Experience & Skills:

• 5–7years’ experience in civil engineering, construction supervision, or project administration.
• Strong experience in project documentation, reporting, and administrative coordination.
• Good knowledge of construction processes, site operations, and maintenance works.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project documentation tools.
• Ability to prepare cost reports, diesel usage reports, utility tracking, and attendance records.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and stakeholder management skills.
• High level of integrity, attention to detail, and problem-solving ability.

Application Closing Date
23rd March, 2026.