Head, Administrative Department at Tokiye Integrated Medical Services

Tokiye Integrated Medical Service was created to address the critical needs in healthcare project management with an emphasis on effective and efficient service delivery. The company is driven by a passion for excellence and a commitment to professional service, aiming to elevate Nigeria’s healthcare system to international standards.

We are recruiting to fill the position below:

Job Title: Head, Administrative Department

Location: Uyo, Akwa Ibom 
Employment Type: Full-time

About the Role

• We are seeking a seasoned and highly organized Head, Administrative Department to provide strategic and operational leadership across our administrative functions for a major healthcare infrastructure project.
• This is a senior leadership role responsible for building structure, driving operational efficiency, and ensuring governance, compliance, and seamless administrative support across project and corporate operations.
• If you are a structured thinker, strong people leader, and systems-driven professional who thrives in complex, high-performance environments, this role is for you.

Key Responsibilities
You will:

• Lead and oversee all administrative operations including facilities, logistics, office management, and support services
• Develop and implement administrative policies, SOPs, and governance frameworks
• Manage travel, accommodation, fleet, procurement support, and vendor coordination
• Oversee budget planning and cost control for administrative functions
• Ensure regulatory compliance and proper documentation across administrative activities
• Establish and manage a structured system for incoming and outgoing correspondences
• Ensure proper logging, tracking, referencing, and archiving of all official letters, memos, emails, and contractual communications
• Maintain master registers for transmittals, RFIs, approvals, and formal notices
• Ensure all correspondences are properly referenced and traceable for audit and contractual purposes
• Control document distribution and maintain confidentiality and data security
• Supervise and mentor administrative staff to drive accountability and performance
• Support senior leadership with executive coordination and operational reporting
• Establish efficient systems to support project teams, contractors, and consultants

Who we are looking for

• Bachelor’s Degree in business administration, Management, or related field
• 10+ years of administrative leadership experience
• Strong background in structured correspondence management and document control systems
• Experience in construction, infrastructure, or regulated environments is an advantage
• Excellent organizational, coordination, and communication skills
• High level of discretion, integrity, and documentation discipline

Salary
N400,000 - N600,000 / Month.

Application Closing Date
18th March, 2026.

How to Apply
Interested and qualified candidates should send their Cv to: hro.iih@tokiyemed.com using “Head, Administrative Department – Uyo” as the subject of the email.

Note: Shortlisting is ongoing. Early applications are encouraged.