Facility Management Supervisor at Oando Plc

Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).

We are recruiting to fill the position below:

Job Title: Facility Management Supervisor

Location: Port Harcourt, Rivers
Job Type: Full-time 
Reports to: Facilities Manager
Indirect Reports: Facilities Officers / Technicians and Administrative Support

Job Summary

• To supervise and support in planning, coordinating, and overseeing the effective operation, maintenance, and safety of all assigned facilities operations, assets, and service providers for the organization, in order to ensure safe, compliant, cost-effective, reliable workplace environments, and uninterrupted business operations.
• The role requires strong operational oversight, vendor management, stakeholder engagement, problem-solving skills, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities Areas (KRAs) & Initiatives
Facilities Operations and Maintenance Management:

• Supervise daily facilities operations, inspections, and maintenance activities through structured schedules and checklists to ensure assets remain functional, safe, and compliant with standards, preventing downtime and service disruptions.
• Coordinate preventive and corrective maintenance plans with internal teams and vendors to extend asset life, reduce breakdowns, and optimize lifecycle costs that protect operational continuity.
• Monitor service delivery against agreed Service Level Agreements (SLAs) and escalate deviations promptly to ensure timely resolution and consistent service quality.
• Maintain accurate facilities logs, asset registers, and maintenance records to support audit readiness, traceability, and informed decision-making.
• Support emergency response and incident management activities to minimize risk exposure and ensure rapid restoration of services.

Space and Asset Management:

• Support space planning and utilization, including office allocation, seating arrangements, and workspace optimization.
• Maintain an up-to-date inventory of facility assets, furniture, and equipment.
• Coordinate the movement, installation, or disposal of office assets as required.
• Support facility expansion, relocation, or renovation projects when needed.

Vendor and Contract Performance Management:

• Supervise third-party service providers through regular performance reviews, site inspections, and feedback sessions to ensure contractual compliance and value for money.
• Track contract milestones, renewals, and obligations using structured tools to prevent service lapses, cost overruns, or compliance risks.
• Validate vendor invoices and service reports against delivered work to ensure accuracy, cost control, and financial integrity.
• Support procurement and sourcing activities by providing technical input and performance insights that strengthen vendor selection and negotiation outcomes.
• Address non-performance issues through documented escalations and corrective action plans to protect service reliability and organizational standards.

Health, Safety, Environment, and Compliance Oversight:

• Enforce Health, Safety & Environment (HSE) standards and Standard Operating Procedures (SOPs) across all facilities activities to reduce incidents and regulatory exposure.
• Conduct routine safety inspections and risk assessments to identify hazards early and implement corrective measures that safeguard employees and assets.
• Support statutory inspections, certifications, and regulatory requirements by coordinating documentation and site readiness to ensure zero compliance defaults.
• Promote a safety-conscious culture by engaging staff and vendors on safe work practices and incident reporting.
• Investigate facilities-related incidents and near-misses to identify root causes and implement preventive controls.

Financial Control and Cost Optimization:

• Monitor facilities budgets and operational spend against approved limits to ensure cost discipline and transparency.
• Identify cost-saving opportunities through data analysis, preventive maintenance planning, and process improvements that enhance efficiency without compromising service quality.
• Support financial reporting by providing accurate facilities cost data and explanations to management.
• Track utilities and consumables usage to identify trends, variances, and optimization opportunities.
• Contribute to annual budget planning and forecasting to align facilities costs with organizational priorities.

Team Supervision and Stakeholder Engagement:

• Supervise and support facilities staff through task allocation, coaching, and performance feedback to build accountability and capability.
• Coordinate with internal stakeholders to understand service needs, manage expectations, and resolve issues proactively.
• Facilitate regular team and vendor meetings to review performance, address challenges, and align priorities.
• Provide clear communication and reporting to management on facilities performance, risks, and improvement initiatives.
• Support change initiatives and continuous improvement efforts that enhance service delivery and user experience.

Qualifications & Experience Requirements
Minimum Qualification:

• Bachelor’s Degree in Engineering, Facilities Management, Business Administration, or a related discipline.

Required Professional Certifications / Accreditations / Registrations:

• Health, Safety & Environment (HSE) certification (mandatory).

Minimum Years of Experience and Relevant Areas:

• Minimum of 5 years’ relevant facilities or building management experience, including at least 2 years in a supervisory role.

Proven experience in:

• Facilities operations and maintenance coordination.
• Vendor and service provider supervision.
• Health, safety, and compliance monitoring.
• Budget tracking and cost control.
• Facilities reporting and documentation.

Any Additional Qualifications / Certifications or Experience (Desirable but not essential):

• Certification in Facilities Management (IFMA, BIFM, or equivalent).
• Experience in multi-site facilities operations.

Behavioural and Technical Competencies Requirements:
Behavioral Competencies:

• Leadership and People Supervision: Guides and supports team members through clear direction, feedback, and accountability to achieve consistent performance.
• Stakeholder Engagement: Builds productive working relationships with internal users and vendors to resolve issues and align expectations.
• Problem-Solving and Decision-Making: Identifies operational challenges, analyses root causes, and implements practical solutions.
• Attention to Detail: Maintains accuracy in inspections, records, and reports to prevent errors and compliance gaps.
• Adaptability and Resilience: Responds effectively to changing priorities, constraints, and operational pressures.
• Integrity and Accountability: Acts transparently and responsibly in managing resources, vendors, and information.
• Communication Skills: Shares information clearly and timely with teams and management.
• Results Orientation: Focuses on delivering measurable service and operational outcomes.

Technical Competencies:

• Facilities Operations Management: Applies knowledge of building systems, maintenance practices, and service coordination.
• Health, Safety & Environment (HSE): Implements safety standards, risk assessments, and compliance requirements.
• Vendor and Contract Administration: Monitors service delivery, contract terms, and performance metrics.
• Budget Monitoring and Cost Control: Tracks spend and identifies efficiency opportunities.
• Asset and Maintenance Planning: Manages asset registers and preventive maintenance programs.
• Incident and Risk Management: Investigates incidents and applies corrective controls.
• Reporting and Documentation: Produces structured reports and maintains audit-ready records.
• Digital Systems Utilization: Uses work-order systems, spreadsheets, and document management tools to track facilities activities.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online