Procurement Assistant at Ghali Humanitarian Aid Initiative (GHAI)

Ghali Humanitarian Aid Initiative (GHAI) is a humanitarian and development-focused organization committed to supporting vulnerable individuals and communities through relief, empowerment, and sustainable programs. We work with partners, local stakeholders, and community leaders to deliver transparent, effective aid and measurable impact.

We are recruiting to fill the position below:

Job Title: Procurement Assistant 

Location: Maiduguri, Borno
Employment Type: Full-time

Job Description

• A Procurement Assistant provides critical support in the acquisition of goods and services, focusing on finding the best value, managing supplier relationships, and ensuring compliance with organizational policies.
• Unlike a Logistics Assistant who focuses on the physical movement and storage of goods, a Procurement Assistant focuses on the strategic and transactional aspects of buying. 

Key Responsibilities (2026 Standards)
The role is increasingly data-driven, requiring a mix of administrative precision and negotiation skills: 

• Sourcing and Vendor Management: Researching potential suppliers, maintaining a comprehensive supplier database, and evaluating vendor performance based on cost, quality, and delivery timelines.
• Purchase Order (PO) Management: Creating and processing purchase orders, verifying requisitions for accuracy, and tracking order statuses to ensure timely delivery.
• Market Research & Cost Control: Conducting market analysis to identify price trends and cost-saving opportunities without compromising quality.
• Documentation & Compliance: Maintaining meticulous records of contracts, invoices, and bids for audit purposes, and ensuring all activities adhere to legal and company regulations.
• Bidding and Tendering: Supporting the preparation of tender documents and coordinating correspondence with bidders during competitive selection processes. 

Core Requirements

• Education: A Bachelor's Degree in Supply Chain Management, Business Administration, or Finance is standard for most roles. Some international organizations (e.g., UNODC) may specifically require a CIPS Level 4 Diploma or equivalent.
• Experience: Entry-level positions typically require 0–2 years of experience, though senior-level assistant roles at global agencies like the World Health Organization (WHO) can require 8–10 years of relevant professional background.
• Technical Skills: High proficiency in Microsoft Excel is essential for data analysis. Familiarity with ERP systems like SAP, Oracle, or Microsoft Dynamics 365 is a major competitive advantage. 

Essential Skills:

• Negotiation: The ability to persuasively secure advantageous terms and prices from vendors.
• Analytical Thinking: Evaluating complex bids and interpreting market data to inform purchasing decisions.
• Attention to Detail: Critical for spotting discrepancies in invoices, contracts, or shipping documents to prevent financial loss.
• Communication: Effective verbal and written skills for liaising between internal departments (Finance, Production) and external suppliers.

Application Closing Date
6th March, 2026.