Company Secretarial Officer at Marconi.NG EPC Limited

Marconi is a service platform at disposal for all the players in the Oil & Gas and Renewable Energy industries. Designed and equipped to aggressively pursuing the wider market for both large and medium sized projects.​Marconi strategic focus is on delivering world-class services that adhere to international standards while full in compliance with local regulatory frameworks and fostering local content.​

Marconi is set to be an EPCI powerhouse and Logistic Base supporting Africa’s industries requirements with innovative approach and combined with strategic partnerships to serve diverse clientele – from small local businesses to global industry leaders​.

We are recruiting to fill the position below:

Job Title: Company Secretarial Officer

Location: Port Harcourt, Rivers
Department: Legal & Compliance
Reports To: General Counsel/Company Secretary
Band/Level: Entry-Mid Level (Approx. 4-5 years PQE or ICSAN equivalent)

Role Purpose

• To support the General Counsel/Company Secretary in managing all corporate governance, statutory, and secretarial obligations of the Company and its affiliates.
• The role ensures compliance with the Companies and Allied Matters Act (CAMA), oversight of Board/Committee processes, and maintenance of all statutory registers and filings.

Key Responsibilities
Board and Committee Support:

• Prepare Board and Committee meeting notices, agendas, and supporting documents.
• Attend meetings to take minutes and prepare resolutions.
• Maintain proper filing of signed minutes, resolutions, and statutory records.
• Track action items and ensure follow-up after meetings.
• Collate and format departmental submissions to prepare the first-level draft of Board Packs ahead of circulation.
• Support Board meeting logistics (invites, scheduling, circulation of presentations, remote access setup).

Statutory and Regulatory Compliance:

• Manage CAC filings including annual returns, share capital updates, and changes in directors/secretaries.
• Maintain statutory registers (members, directors, share allotments, debentures).
• Support compliance with SEC and FRCN filings, where applicable.
• Ensure all corporate actions align with company policies and legal requirements.

Corporate Governance:

• Support  the  GC  in  implementing  governance  frameworks  across  Marconi  and  its subsidiaries.
• Prepare extracts of resolutions and certificates for third parties (banks, regulators, etc.).
• Assist in policy development relating to governance and Board conduct.
• Maintain a calendar of Board and regulatory filing deadlines, ensuring proactive reminders.
• Support the General Counsel/Company Secretary in preparing corporate governance dashboards (attendance records, compliance certificates, KPIs).

Legal Administrative Support:

• Assist with document execution, record management, and archiving of key corporate and contractual documents.
• Maintain an electronic database of corporate filings and certifications.
• Liaise with regulators and external company secretaries when required.
• Maintain a Board Resolution Index for easy retrieval of resolutions by topic or department.
• Provide first-level support for share allotment or capital verification exercises before General Counsel sign-off.

Key Deliverables:

• Timely and accurate completion of statutory filings.
• Comprehensive, organised Board documentation and archives.
• Reduction of compliance exceptions or late filings.
• Professional and efficient Board/Committee coordination.

Qualifications and Experience

• Bachelor’s Degree in Law, Business Administration, or related field.
• 4 - 5 years company secretarial or corporate governance experience.
• ICSAN qualification or partial completion is an added advantage.
• Excellent understanding of CAMA 2020 and CAC filing processes.
• Strong attention to detail and documentation discipline.

Core Competencies:

• Corporate governance and secretarial best practice
• Excellent written communication and minute-taking
• Confidentiality and professionalism
• Multi-tasking and organizational ability
• Stakeholder engagement (Board, Management, Regulators)

Application Closing Date
20th March, 2026.