Documentation Officer at Jawa International Limited

Jawa International Limited is a key player in the manufacturing, marketing and distribution of quality Pharmaceutical products in the Nigerian Pharmaceutical market. JAWA ranks amongst the top 10 Pharmaceutical companies in Nigeria. The company is uniquely positioned to serve the growing needs of the Nigerian market through a diverse portfolio of quality products across the various therapeutic ranges which are dedicated to improving the health and well-being of the people.

With 25 years proven experience in the Pharmaceutical Industry, JAWA delivers quality service, trust and reliability to its customers. JAWA has established strategic International alliances with other leading Pharmaceutical companies in India to support her vision.

We are recruiting to fill the position below:

Job Title: Documentation Officer

Location: Lagos
Job type: Full-time
Department: Quality Assurance
Report to: Quality Assurance Manager

Job Overview

• The Documentation Officer is responsible for managing, organising, and controlling all documentation processes within the pharmaceutical manufacturing company.
• This role ensures that all documents related to production, quality control, quality assurance, and regulatory compliance are properly created, maintained, and archived according to Good Manufacturing Practices (GMP) and regulatory requirements.
• The Documentation Officer plays a critical role in ensuring that the company adheres to both internal quality standards and external regulatory guidelines, facilitating smooth audits and inspections.

Key Responsibilities

• Manage and maintain all company documents related to product manufacturing, quality control, and regulatory compliance.
• Ensure proper documentation procedures are followed for creating, revising, and approving Standard Operating Procedures (SOPs), batch records, protocols, and reports.
• Regularly update and distribute controlled documents to relevant departments and personnel.
• Review documentation for completeness, accuracy, and adherence to regulatory requirements.
• Ensure timely approval of all documentation by authorized personnel.
• Coordinate with cross-functional teams (Production, Quality Assurance, Regulatory Affairs) to obtain necessary information and approvals.
• Ensure that all documentation is compliant with industry regulations, including GMP, NAFDAC, and other local or international health authorities.
• Prepare and submit documents required for regulatory filings and audits, such as product dossiers, change control records, and deviation reports.
• Assist in the preparation of responses to regulatory authorities for any documentation-related queries.
• Maintain a comprehensive and organized filing system for all documentation, including physical and electronic records.
• Ensure that all records are stored securely and are easily accessible for audits and inspections.
• Oversee the retention and disposal of documentation in line with legal and regulatory requirements.
• Provide documentation support during internal and external audits, inspections, and regulatory assessments.
• Ensure timely retrieval and submission of documents during audits to demonstrate compliance with regulatory and quality standards.
• Address audit findings related to documentation processes and implement corrective actions where necessary.
• Train staff on proper documentation practices, including how to complete batch records, SOPs, and logs according to company procedures.
• Ensure all staff understand the importance of maintaining accurate records and are compliant with SOPs related to documentation.

Educational Qualifications and Experience

• Candidates should possess a B.Sc. / HND in Physical Sciences.
• Experienced or inexperienced candidates with sound knowledge of key concepts will be considered.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management software.
• Familiarity with regulatory documentation formats and templates.

Key Attributes:

• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information responsibly.
• Self-motivated, with a high level of integrity and work ethic.
• Proactive approach to identifying and resolving documentation-related issues.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online