Personal & Executive Assistant / Office Manager at Innovasol Enterprise Incorporated

Innovasol Enterprise is a global parent company with sub brands shaping the future of media, travel, education, lifestyle, and social impact through strategy, storytelling, innovation, and culture. We operate as an ecosystem of purpose-driven brands that educate, empower, and inspire individuals, families, and communities worldwide.

Across our diverse portfolio, spanning digital media, travel experiences, community platforms, educational initiatives, and philanthropic projects, Innovasol Enterprise exists to spark growth, build connections, and influence culture on a global scale.

We are recruiting to fill the position below:

Job Title: Personal & Executive Assistant / Office Manager

Location: Lekki Phase 1, Lagos
Start Date: ASAP
Type: Full-Time, In-House
Hours: Full-time with flexible working hours including, US/NG hours, late nights, weekends, and more (content shoots, edits, and campaigns will fall outside standard office times)
Additional Information: N/A

Job Description

• We are seeking a highly trusted, detail-oriented, and proactive Personal & Executive Assistant / Office Manager to work directly with and under the CEO, while also overseeing the day-to-day operations of the Innovasol office.
• This is a high-impact, high-access role that combines executive support, personal assistance, and office management into one senior position. You will act as an extension of the CEO, managing priorities, communications, schedules, follow-ups, and confidential matters, while ensuring the office runs efficiently, professionally, and without disruption.
• This role requires discretion, sound judgment, flexibility, and initiative. You must be comfortable operating in a fast-paced, multi-brand environment and supporting global operations across Africa, Europe, and the United States.
• This is a full-time, in-office position.

Key Responsibilities
Direct Personal & Executive Support to the CEO:

• Provide day-to-day personal and executive assistance to the CEO, working directly under her
• Manage the CEO’s calendar, meetings, appointments, and travel arrangements
• Handle emails, calls, messages, and correspondence on behalf of the CEO
• Prioritize, track, and follow up on tasks, deadlines, and action items
• Coordinate logistics for meetings, events, and travel itineraries
• Prepare and organize documents, presentations, reports, and briefing materials
• Maintain absolute confidentiality and exercise discretion with sensitive information
• Act as a liaison between the CEO and internal teams, vendors, and partners
• Anticipate the CEO’s needs and proactively manage priorities to prevent issues

Office Management & Daily Operations:

• Oversee and manage the daily operations of the Innovasol office
• Ensure a clean, organized, professional, and fully functional work environment
• Manage procurement, inventory, office supplies, vendor relationships, and maintenance
• Monitor utilities, equipment, and office systems
• Coordinate office logistics, schedules, and administrative errands
• Welcome and assist clients, guests, vendors, and delivery personnel
• Ensure the office is prepared for meetings, content shoots, and team activities

Communication & Front Desk Leadership:

• Serve as the primary point of contact for all incoming office communications
• Professionally handle and route calls, emails, messages, and inquiries
• Deliver high-quality customer service in person, online, and over the phone
• Support follow-ups with clients, partners, and collaborators

Social Media & Brand Support:

• Support social media posting, engagement, and community management
• Respond to comments and DMs professionally and on-brand
• Assist with light content coordination and scheduling
• Appear on camera when required to represent the brand professionally
• Take photos and videos as needed and required

Administrative & Operational Support:

• Support day-to-day administrative and operational tasks
• Assist with internal coordination, scheduling, and execution
• Support leadership initiatives and special projects
• Provide ad hoc support across executive, office, and business needs

Qualifications

• 3–5 years of experience as a Personal Assistant, Executive Assistant, Office Manager, or similar senior administrative role
• Proven experience supporting a senior executive or entrepreneur directly
• Exceptional organizational, time management, and multitasking abilities
• Strong written and verbal communication skills with a polished, professional presence
• High level of discretion, integrity, and reliability
• Tech-savvy with proficiency in Google Workspace, WhatsApp Business, Microsoft Office, Canva, and productivity tools
• Comfortable working in a fast-paced, multi-brand environment
• Strong problem-solving skills and the ability to work independently
• Background in customer service, hospitality, or operations is a strong advantage
• Flexible with days and times (weekdays and weekends as needed) and available to support varying schedules across Africa, Europe, and U.S. time zones.

Remuneration

• Competitive Salary (Salary: N175,000 - N225,000 / month.) based on experience; flexible depending on qualifications
• Benefits: Growth opportunities in a collaborative and creative environment

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online