Indirect Payable Associate at Food Concepts Plc

Food Concepts commenced operations in 2001. From inception, our aim has been clear-cut and focused: to revolutionize the food sector in West Africa and to deliver extraordinary satisfaction to our stakeholders.

Since launching in 2004, Chicken Republic (Subsidiary of Food concepts) has already opened 55 stores in Nigeria and Ghana. On this basis, we are proud of the brand’s hard-earned reputation as the fastest growing chicken QSR in West Africa and the number 1 chicken QSR in Nigeria (both in revenues and number of outlets). In addition, Chicken Republic was ranked as one of Nigeria’s top 20 brands across all categories (Financial Standards Awards 2009).

We are recruiting to fill the position below:

Job Title: Indirect Payable Associate

Requisition ID: 1040
Location: Lagos
Department: Finance Department
Reports to (Title): Operations Accountant 

Job Purpose

• To process all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Core Responsibilities and Key Result Areas
Financial Transactions:

• Assist QSR Finance Manager in coordinating the payable unit functions.
• Process accounts and incoming invoices in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payable data
• Prepare bills for Franchise Royalty Invoices, Franchise Marketing invoices and all sundry invoice requests
• Apply payments from franchises to their GL and ensure monthly reconciliation of franchise receivables.
• Book all cash advance retirements.
• Reconcile the payable GLs to the ageing reports and other relevant schedule  
• Verify discrepancies and resolve suppliers’ billing issues
• Facilitate payment of vendor invoices by sorting and transmitting due invoices for the payment team.
• Post and match all payments by franchisees (joining fee, marketing and royalty income)
• Perform periodic account reconciliations with suppliers.
• Reconcile sales of used oil and book entries per store location.

Bookkeeping and Reporting

• Generate financial    reports detailing accounts payable and receivable status
• Post transactions to the Financial Reporting System
• Initiate journal records for Franchise payments
• Generate weekly report of due unretired cash advances

Reporting:

• Prepare and publish, weekly reports of unretired advances to suppliers and staff.
• Prepare and publish, weekly outstanding franchise invoices report
• Prepare and publish, weekly creditors ageing report

Supervisory

• Ensure tasks is fairly distributed among the payable team to ensure efficiency and speed of service.
• Ensure new team members are provided relevant guidance on unit’s operational procedures and well and continuous coaching of junior colleagues.

Key Performance Indicators

• Timeliness of Franchise invoicing
• Timeliness of posting payment request dockets
• Accuracy of weekly reports  (vendors’ ageing report, cash advance reports and Franchise receivable invoices)
• Number of invoices processes per day
• Percentage of invoice exceptions per audit journals
• Maintenance of good relationship with suppliers

Knowledge Requirements:

• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software

Job Specifications
Educational Requirements:

• A good first degree in Accounting or Finance

Professional Requirements:

• Membership of ICAN, ACCA, or any other related professional degree is an  added advantage

Experience Requirements:

• Minimum of  4 years’ experience in a similar role is required

Decision Expectations:

• Facilitate payment of invoices due
• Generate financial statements and reports detailing accounts payable status
• Ensure timely entry of invoices for payment
• Support other accounting functions

Working Conditions

• Jobholder typically work 40 hours per week, Monday to Friday, although some roles may involve weekend or evening work.
• This role is largely office-based, and requires the job holder to strongly pay attention to detail.
• Like other accounting positions, it involves a lot of papers and documents.
• Job role holder needs to have a well-organized system to match the right documents to the right files and payments. Additionally, prioritizing payments based on due dates, amounts and the relationship with the payee is important.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:
Click here to apply online