Assistant to the Facilities Director – Campus & Staff Housing at American International School of Lagos

The American International School of Lagos Nigeria is a globally recognised not-for-profit school serving over 500 children from some 50+ nationalities. Situated on Victoria Island, the commercial heart of Lagos, the schools highly qualified faculty and staff designs meaningful learning experiences which empower students and develop the whole child.

We are recruiting to fill the position below:

Job Title: Assistant to the Facilities Director – Campus & Staff Housing

Location: Lagos
Employment Type: Full-time

Key Responsibilities

• Provide high-level administrative and operational support to the Facilities Director.
• Coordinate campus operations, ensuring that buildings, grounds, and residential flats are maintained to high standards of safety, cleanliness, compliance, and operational efficiency.
• Assist in managing staff housing, including assignments, maintenance, and compliance with local regulations.
• Oversee maintenance requests, repairs, and preventive maintenance schedules.
• Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing and timely completion of tasks.
• Supervise custodial and maintenance staff, providing guidance and support as needed.
• Manage vendors for maintenance, cleaning, and facility-related services, ensuring quality and cost-efficiency.
• Support procurement processes via Procurify, including monitoring budgets, orders, and approvals.
• Assist in planning and executing facility improvement projects and campus renovations.
• Ensure compliance with health, safety, and environmental regulations across campus facilities and staff housing.
• Coordinate across departments to resolve facility-related issues and maintain smooth operations.
• Support international staff housing management, including onboarding, housing orientation, and ongoing support.

Administrative Support:

• Provide daily administrative support to the Facilities Director, including calendar management, scheduling, and report preparation.
• Handle correspondence and communications on behalf of the Facilities Director.
• Maintain documentation related to campus facilities, maintenance, and staff housing.
• Track attendance and work schedules of maintenance and custodial staff to ensure proper staffing levels and timely completion of tasks.
• Monitor staff performance and report any attendance or operational issues to the Facilities Director.

Campus and Staff Housing Management:

• Oversee staff housing allocations, occupancy records, and maintenance schedules.
• Coordinate move-ins, move-outs, and housing-related requests.
• Ensure compliance with housing policies and facilitate communication between staff and facilities teams.
• Assist the facility director in monitoring and resolving housing or campus facility concerns promptly.
• Oversee the maintenance and upkeep of staff housing units (flats).
• Assist the facility director in coordinating cleaning, repairs, and preparation of flats for incoming and departing staff.
• Assist the facility director in conducting regular inspections of staff housing to ensure safety and proper maintenance.
• Supervise custodial staff responsible for cleaning staff flats and residential areas.
• Maintain inventory of furniture, appliances, and fixtures in staff housing units.
• Maintenance Requests:
• Receive, track, and coordinate maintenance requests from staff and campus departments.
• Assign tasks to facilities staff or external contractors and ensure timely completion.
• Maintain accurate records of maintenance activities and provide updates to the Facilities Director.
• Identify recurring issues and propose improvements to campus operations.

Procurement and Purchase Orders:

• Manage the Procurify platform for purchase requests, approvals, and order tracking.
• Coordinate with vendors, facilities teams, and finance to ensure timely procurement.
• Maintain accurate purchase order records and assist with budget tracking and reporting.

Operational Coordination:

• Liaise with facilities staff to support maintenance, renovations, and operational projects.
• Assist in planning and executing campus events or projects requiring facilities support.
• Generate reports and provide updates on facilities operations, maintenance, and procurement activities.

Working Conditions:

• Based at AISL with occasional site visits as required.
• Flexible schedules may be required to support Facilities Director priorities.

Position Summary

• The Assistant to the Facilities Director provides both administrative and operational support to the Facilities Director in managing the daily operations of campus facilities and staff housing.
• This role ensures that all buildings, grounds, and residential flats are maintained to the highest standards of safety, cleanliness, compliance, and operational efficiency.
• The Assistant to the Facilities Director provides high-level administrative and operational support, with a focus on campus operations, staff housing, maintenance coordination, and procurement processes using Procurify.

Qualifications / Profile
Qualification & Training:

• A Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
• Experience or background in the international education sector or international operations is highly desirable.

Preferred:

• Experience managing staff housing, campus facilities, and maintenance operations, including cleaning and custodial services.
• Knowledge of local housing regulations and vendor management.
• Experience working with international staff housing and coordinating support for diverse teams.
• Familiarity with procurement processes and facility management software, such as Procurify.
• Knowledge Base Strong understanding of facility management principles, including maintenance, safety, and operational efficiency.
• Knowledge of staff housing management and compliance requirements.
• Familiarity with vendor management and procurement processes, including experience with Procurify or similar systems.
• Understanding of health, safety, and environmental regulations relevant to campus operations.
• Awareness of best practices for custodial and maintenance supervision.
• Basic knowledge of budgeting, reporting, and record-keeping in a facilities context.
• Skills and Aptitudes Excellent organizational skills with the ability to manage multiple tasks and priorities efficiently.
• Strong attention to detail to ensure accuracy in maintenance tracking, procurement, and reporting.
• Effective communication skills, both written and verbal, for interacting with staff, vendors, and stakeholders.
• Problem-solving and decision-making abilities to address operational challenges promptly.
• Teamwork and interpersonal skills to collaborate across departments and supervise custodial and maintenance staff effectively.
• Technical proficiency with Microsoft Office and facility management software such as Procurify.
• Time management and initiative, with the ability to work independently and meet deadlines.
• Adaptability and flexibility to respond to emergencies or changing priorities on campus.
• Ability to work independently and as part of a collaborative team
• Personal Qualities Professional and approachable demeanor with strong interpersonal skills.
• Integrity and reliability, demonstrating trustworthiness in handling sensitive information and responsibilities.
• Proactive and self-motivated, taking initiative to anticipate needs and solve problems.
• Adaptable and resilient, able to remain calm and effective under pressure or in emergency situations.
• Detail-oriented, ensuring accuracy and high standards in all tasks.
• Service-minded, committed to supporting staff, students, and campus operations with a positive attitude.
• Collaborative mindset, able to work well with diverse teams and build constructive relationships.

Application Closing Date
26th March, 2026.

How to Apply
Interested and qualified candidates should send their CV to hr@aislagos.org using the job title as the subject of the mail.

Application Documents

• A one-page letter of interest outlining your motivation and suitability for the role
• A 1–2 page CV highlighting relevant experience and qualifications.
• Copies of your academic credentials
• Contact details for three confidential references