Admin Support at Malaria Consortium

Malaria Consortium (MC) is a leading international non-profit organisation committed to saving lives and improving health through evidence-based, equitable, and resilient health systems strengthening across Africa and Asia. Under its 2025–2028 Strategy, MC advances community-centred and climate-responsive approaches to the prevention, diagnosis, and treatment of malaria and other communicable diseases.

Working in close partnership with governments, communities, academic institutions, and national and international organisations, MC supports the delivery of high-quality health interventions, strengthens national systems, and generates robust evidence to inform policy, programme improvement, and sustainable impact.

We are recruiting to fill the position below:

Job Title: Admin Support

Location: Gombe

Rationale

• To ensure smooth administrative functions for effective management of the round 2 AZM MDA implementation in Gombe state and timely conclusion of vendor and personnel payments, there is the need for an experienced Admin support (TA) to be engaged to support Gombe office operations unit.
• The limited number of staff in the Operations Unit and load of work stretches the staff and creates lax in response time. Therefore, there is the urgent need to engage an Admin support (TA) to support the office operations team in ensuring, ease of workload, fast-track conclusion of processes to enable full documentation and payment of vendors, and resolve pending administrative tasks.

Purpose of the assignment

• To provide admin and operational support to Gombe state office Operations unit as per table below Scope
• The engaged TA would offer services and support during the period of engagement along the specified areas as below.

Specific Activities for the Admin Support Staff:
Provides administrative support in Gombe State office under the SARMAAN-II Project:

• Liaise with the Procurement & Admin Officer in coordinating vendor retirements and payments and administrative tasks for SARMAAN II project
• Review, scanning, and printing support documents for AZM MDA related procurement and payment
• Ensures proper filing of AZM MDA related support documents for payments
• Maintain an up-to-date filing and documentation system (both hard and soft copies) for project administrative records.
• Maintain inventory of project materials, stationery, and supplies, ensuring accountability.
• Carry out other duties as may be assigned.

Deliverables:
At the end of the assignment, the expected deliverables include:
Admin/Operations TA:

• Ensure completeness of documentation for all final vendor payments
• Assignment report on the status of all vendor payments
• Submit a compiled record of all administrative and logistical activities supported during the engagement.
• Handover of all project files, documentation, and electronic data to the State Project Manager or designated officer.

Profile Requirements of TAs
Admin / Operations:

• Bachelor’s Degree in any discipline, preferably the Social or Management Sciences.
• At least 1-year experience in a similar role.
• Good use of Microsoft Office Suite
• Good interpersonal, communication and planning skills.
• Previous experience in office administrative support; and
• Possess good understanding, knowledge and experience in document control and management.

Application Closing Date
31st March, 2026 (5:00PM).

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Previous working experience with MC and in SMC are added advantages.
• Interested and qualified candidates who are passionate and willing to contribute towards the achievement of our goals should kindly fill in the application form 
• Kindly note that applicants who do not follow this specification will be disqualified.
• Only shortlisted candidates will be contacted.
• Kindly note that applications will be reviewed on a rolling basis, and as a result, the process may conclude before the advertised deadline. Therefore, early applications are highly encouraged.
• NB: Malaria Consortium does not accept or ask for payment during recruitment. We also would not accept hardcopy CVs; all applications should be sent through the above link.
• Safeguarding: Malaria Consortium is committed to protecting children and vulnerable adults and ensuring that all staff, partners, and representatives uphold the highest standards of ethical conduct. Our Safeguarding Policy outlines our responsibility to prevent abuse, harassment, and exploitation in all areas of our work. We expect everyone working with us staff, consultants, volunteers, and partners to adhere to this policy and our Code of Conduct.
• By following these standards, we help create safe environments and reduce any risk of harm in the communities we serve.