Admin / Facility Officer at Enoella Consult

Enoella Consult - Our client is a provider of Engineering solutions playing in multi-level sectors.

They are recruiting to fill the position below:

Job Title: Admin / Facility Officer 

Location: Lagos
Direct Reports to: HR/Admin Manager
Dotted Reports to: General Manager
Department: Administration Start Date: Immediate (or within 30 days).

Job Description

• To provide comprehensive administrative support and facility management for the client’s operations.
• The Admin/Facility Officer will ensure smooth office operations, maintain facilities, manage administrative systems, and support the leadership team in creating an efficient and organized work environment.
• This role is essential in enabling the technical and commercial teams to focus on their core responsibilities.

Key Responsibilities
Office Administration:

• Establish and maintain office systems and procedures
• Manage office supplies, equipment, and consumables inventory
• Handle correspondence, mail, and document management
• Maintain filing systems (physical and electronic)
• Coordinate meetings, appointments, and travel arrangements
• Prepare and distribute internal communications
• Manage reception and visitors (where applicable)
• Support board meeting preparations and documentation

Facility Management:

• Oversee maintenance of office and factory facilities
• Coordinate with contractors for repairs and maintenance
• Monitor security services and access control systems
• Ensure cleanliness and hygiene standards are maintained
• Manage utility services (electricity, water, internet, waste disposal)
• Oversee generator and power backup maintenance
• Conduct regular facility inspections and report issues
• Manage facility-related contracts and service level agreements

Administrative Support:

• Provide administrative support to the General Manager and management team
• Prepare and format documents, reports, and presentations
• Manage calendars and schedule appointments
• Handle travel bookings and logistics
• Organize company events and meetings
• Support recruitment processes (scheduling interviews, documentation)
• Assist with onboarding of new employees

Records and Documentation:

• Maintain company records and statutory documents
• Track and manage permits, licenses, and certifications
• Ensure proper documentation of contracts and agreements
• Manage document control for quality systems
• Maintain asset register for office equipment
• Support audit preparations with documentation

Procurement Support:

• Support procurement of office supplies and services
• Obtain quotes and process purchase requests
• Maintain vendor database for administrative services
• Track orders and ensure timely delivery
• Process invoices for administrative expenses

Performance Metrics

• Office fully operational within 30 days of hiring
• Zero interruptions to office operations due to supply shortages
• Facility issues addressed within 24 hours of reporting
• 100% accuracy in document management and filing
• Positive feedback from management on administrative support
• All statutory documents and permits properly maintained and tracked
• Administrative expenses maintained within budget
• Successful coordination of all meetings and events.

Professional Qualifications
Essential:

• Education: Bachelor’s degree or HND in Business Administration, Office Management, or related field
• Experience: 3–5 years in administrative and facility management roles
• Industry Experience: Previous experience in manufacturing, construction, or industrial environment preferred
• Systems Knowledge: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Organizational Skills: Strong ability to multitask and prioritize
• Communication: Excellent written and verbal English
• Driver’s License: Valid driver’s license and ability to drive

Desirable:

• Experience with facility management in industrial settings
• Knowledge of Nigerian regulatory requirements for businesses
• Experience supporting senior management
• Background in construction or manufacturing companies
• First aid knowledge
• Experience with event planning and coordination

Key Competencies and Attributes:

• Highly organized with a systematic approach to tasks and information
• Proactive, with the ability to anticipate needs and take initiative
• Detail-oriented, ensuring accuracy in all administrative work
• Discreet in handling confidential information
• Strong problem-solving skills
• Customer service oriented with a professional demeanor
• Flexible and adaptable to changing priorities
• Resourceful and able to work with minimal supervision.

Application Closing Date
22nd April, 2026.