Personal Assistant (Confidential Secretary) at Abuja Clinics

Abuja Clinics was established in 1989 as a health institution to provide efficient medical services to the then budding Federal Capital Territory (FCT). From humble beginnings it has grown into a group of 3 hospitals located in Karu, Garki and Maitama districts of the FCT . The group possesses advanced medical equipments to assist its team of highly qualified and dedicated health personnels. These equipments include but are not limited to the 128-slice CT scan unit, 4D-Ultrasonography, Mammography unit with stereotatic biopsy and Intra-operative C-arm fluoroscopy allowing for excellent diagnosis and cure. The hospital renders services in all major fields of medicine such as: Surgery, Paediatrics, Obstetrics and Gynaecology, Internal Medicine, Radiology and Dentistry.

We are recruiting to fill the position below:

Job Title: Personal Assistant (Confidential Secretary)

Location: Abuja (FCT) 
Employment Type: Full-time

Key Responsibilities

• Manage and maintain CEO’s diary and email account
• Filter emails, highlight urgent correspondence and save attachments.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and group to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO to match his requirements.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalf of the CEO from start to finish, ensuring that he/she is fully prepared for all arrangements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the CEO.
• File management.
• Provide a service that is in line with the CEO’s work habits and references and ensure guest meetings with the CEO are well taken care of.
• Type medical reports done by doctors.
• Manage all administrative mobile telephone.
• Manage stationery requisitions.
• Any other duty as assigned and in line with the attached protocol.

Qualification

• A Degree in Secretarial Studies or Office Technology & Management.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: hr@abujaclinics.com using the job title as the subject of the mail.