Personal Assistant to the Managing Director at Domeo Resources International

Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Managing Director

Location: Ozubulu, Anambra
Employment Type: Full-time

Main Functions

• The Personal Assistant to the Managing Director is responsible for providing high-level administrative, organisational, and strategic support to the MD.
• The role involves managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of the MD’s daily activities.
• The ideal candidate must be highly organised, discreet, proactive, and capable of working in a fast-paced, multi-business environment.

Role Responsibilities
Executive Support and Calendar Management:

• Manage and maintain the MD’s daily schedule, appointments, and meetings.
• Coordinate internal and external meetings, ensuring proper planning and time management.
• Prioritise appointments and resolve scheduling conflicts efficiently.
• Remind the MD of key tasks, deadlines, and commitments.

Communication and Correspondence Management:

• Handle all incoming and outgoing communications on behalf of the MD.
• Draft, review, and respond to emails, memos, and official correspondence.
• Act as a liaison between the MD and internal departments or external stakeholders.
• Ensure timely and professional communication at all times.

Meeting Coordination and Documentation:

• Prepare meeting agendas, briefing materials, and presentations for the MD.
• Attend meetings when required and take accurate minutes.
• Track action points and follow up to ensure timely execution.
• Coordinate logistics for meetings, including venues and materials.

Confidentiality and Information Management:

• Handle sensitive and confidential information with the highest level of discretion.
• Maintain secure and organised records, files, and documents.
• Ensure proper documentation and easy retrieval of important information.
• Safeguard the company and executive data at all times.

Travel and Logistics Coordination:

• Arrange travel itineraries, accommodation, and transportation for the MD.
• Prepare travel documents, schedules, and briefing materials.
• Ensure all travel plans are efficient and cost-effective.
• Handle last-minute travel changes or emergencies effectively.

Office and Administrative Management:

• Ensure the MD’s office operations run smoothly and efficiently.
• Manage office supplies, documentation, and administrative processes.
• Coordinate with the administrative staff to support executive needs.
• Maintain a well-organised and professional office environment.

Stakeholder and Relationship Management:

• Build and maintain strong relationships with key stakeholders on behalf of the MD.
• Welcome and attend to visitors and guests professionally.
• Coordinate meetings with partners, clients, and government officials.
• Represent the MD in a professional and positive manner when required.

Task and Project Coordination:

• Assist the MD in tracking strategic initiatives and special projects.
• Follow up with department heads on assigned tasks and deliverables.
• Monitor progress and provide status updates to the MD.
• Support the execution of key business initiatives.

Reporting and Documentation:

• Prepare regular reports, summaries, and updates for the MD.
• Compile data and information required for decision-making.
• Maintain records of meetings, communications, and activities.
• Ensure proper documentation of executive decisions and actions.

Experience/Qualifications

• Bachelor’s Degree or HND in Business Administration, Secretarial Studies, or related fields
• 3–6 years of experience as a Personal Assistant or Executive Assistant to senior management
• Experience working in a fast-paced, multi-sector organization is an added advantage
• Strong understanding of office management and administrative procedures
• Professional certification in administration or management is an added advantage.

Competencies/Skills:

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong multitasking and prioritisation ability
• Attention to detail and accuracy
• Ability to work under pressure and meet deadlines.

Behavioural Qualities/Other Competences:

• Highly professional and trustworthy
• Proactive and resourceful mindset
• Strong interpersonal and relationship management skills
• Ability to anticipate needs and take initiative
• Calm and composed under pressure
• Strong sense of responsibility and accountability
• Excellent problem-solving skills.

Application Closing Date
10th April, 2026.

Method of Application
Interested and qualified candidates should forward their CVs and cover letters to: recruitment@domeoresources.org using "Managing Director’s PA – Ozobulu" as the subject of the email.

Note: Only shortlisted candidates will be contacted.