Female School Administrative Assistant at MBIS International

MBIS International is a growing nursery and primary school delivering the British Curriculum. The school is committed to maintaining high standards of teaching, learning and pupil achievement.

We are recruiting to fill the position below:

Job Title: Female School Administrative Assistant

Location: Ibadan, Oyo
Employment Type: Full-time

About the Role

• We are a well-established Nursery and Primary School committed to maintaining high standards of professionalism, organisation and communication in all aspects of school life. Our administrative team plays a vital role in ensuring that the school runs efficiently while providing excellent service to pupils, parents, staff and visitors.
• We are seeking a Female School Administrative Assistant who is highly organised, proactive, detail-oriented and capable of working in a fast-paced school environment.
• The successful candidate will serve as the first point of contact for our school community and provide essential administrative support to ensure the smooth day-to-day running of the school.
• This role requires someone who can anticipate needs, manage responsibilities efficiently and support the school office effectively, helping to maintain a well-organised and professional office environment.

Key Responsibilities
Front Desk and Reception Duties:

• Warmly welcome pupils, parents, staff and visitors while maintaining a professional and friendly demeanour.
• Ensure all visitors sign in and out in line with safeguarding procedures.
• Direct enquiries appropriately and provide accurate information where required.

Attendance and Record Keeping:

• Accurately monitor and record pupil attendance daily.
• Follow up promptly on unexplained absences.
• Maintain accurate records of late arrivals and early departures.
• Ensure all school databases and records are consistently updated and accurate.

Administrative Support:

• Provide efficient administrative support including photocopying, printing and laminating
• Maintain clear, accurate and legible handwritten records where required.
• Take meeting notes and produce clear, well-structured minutes of meetings when required.

Office Management:

• Manage and update school office and reception notice boards, ensuring information displayed is accurate, relevant and well presented at all times.
• Ensure the reception and office areas remain organised, tidy and professional at all times.

Social Media and Communication:

• Create engaging weekly content for the school’s social media platforms, highlighting school activities, achievements and events, and submit content for posting in line with the school’s communication schedule.
• Maintain and monitor the school’s events and birthdays calendar, ensuring important dates, celebrations and activities are properly tracked and communicated in advance.

Parent and Pupil Support:

• Respond professionally to parent enquiries regarding school procedures, enrolment and schedules.
• Provide basic support to pupils with minor concerns such as lost items

Requirements

• Candidates should possess a Degree in Administration/Management.
• Minimum of 3 years of continuous post-graduation experience in an administrative role within a school environment.
• Applicants must reside in Ibadan and be able to commute easily to Jericho, Ibadan.

Key Skills and Qualities:

• Excellent Communication Skills - Outstanding written and verbal communication skills with the ability to interact professionally with pupils, parents and staff.
• Exceptional Organisation and Attention to Detail - Ability to manage multiple responsibilities efficiently while maintaining accurate records and paying close attention to detail.
• Clear and Legible Handwriting - A high standard of handwriting is essential for maintaining clear and professional school records.
• Strong Computer Skills - Proficient in Microsoft Office applications and confident with digital systems and data management.
• Proactive and Solution-Oriented - Able to take initiative, anticipate needs and resolve issues efficiently without constant supervision.
• Professionalism and Role Awareness - Maintains appropriate professional boundaries while consistently representing the school positively.

Salary
N150,000 / Month.

Application Closing Date
30th April, 2026.

How to Apply
Interested and qualified candidates should send their Application Documents to: eyfsrecruitment@gmail.com using "Application – School Administrative Assistant" as the subject of the email.

Application Documents

• Your CV
• A one-page handwritten statement explaining why you believe you are suitable for the role. The handwritten statement should be clearly written, scanned and attached to your application email.
• A full-length photograph