Office Aide at the Economic Community of West African States (ECOWAS) - 10 Openings

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Office Aide

Location: Abuja
Job Status: Permanent
Institution: ECOWAS Commission
Grade: G1/G2/G3
Slot: 10 Openings

Role Overview

• Under the supervision of the direct line manager, the incumbent shall be responsible for the daily recording through SAP ECM Module, scanning, photocopying, and dispatching of correspondences coming into or emanating from the Directorate. 
• S/he shall perform the daily update of the Directorate’s database and assist the Office Manager in the preparation of pre-meetings/workshops activities.

Role & Responsibilities

• Record all incoming mail and outgoing mail.
• Dispatch documents and mail.
• Update the manual and electronic filing systems.
• Manage and prepare weekly monthly summary charts/reports of the staff attendance register.
• Print, photocopy, and arrange documents in the preparation of Workshops and Meetings.
• Update the Directorate’s staff leave roster.
• Record all incoming and outgoing electronic mail in the ECM.
• Perform any other duty as might be assigned by supervisor.

Academic Qualification and Experience

• West African School Certificate or equivalent certificate.
• Two (2) years of demonstrated experience working in an office as an intern, entry level office worker or receptionist.
• practical experience completing simple highly routine clerical and office tasks requiring minimal judgment and limited knowledge of office procedures.
• Understanding of processes and procedures of relevance to assigned responsibilities.
• Ability to quickly assimilate and apply standard office routines and tasks to complete assigned tasks according to performance expectations.

Age Limit:

• Be below 35 years old. This provision does not apply to internal candidates

ECOWAS Key Competencies:

• Understands own role in the team, making every effort to contribute in a meaningful way.
• Adapts quickly to new ways of doing things.
• Ability to follow simple instructions and to consistently complete work in a timely manner.
• Ability to learn from others, on-the-job and independently by reading instructions, guidelines, and work manuals.
• Ability to motivate self along the organizational structure.
• Ability to interact with others in a candid, timely and straightforward manner.
•  Ability to communicate general information in an accurate and customer-friendly way.
• Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance.
• Ability to deal honestly with clients and avoid conflict of interest.
• Knowledge of ECOWAS diversity management and multiculturalism.
• Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations.
• Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Ability to ask questions to clarify multicultural and diversity expectations in the day-to-day execution of assigned tasks and learns from experiences.
• Clearly understands the goals and targets of assigned work.
•  Knowledge of the mandate of the organization.
• Ability to understand, apply and explain ECOWAS procedures and work instructions.
• Ability to display values in the execution of assigned duties that reflect ECOWAS expectations.
• Keeps high quality records that are easy for others to understand.
• Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties.
• Ability to write with correct grammar and spelling and draw reasonable conclusions from written instructions.
• Good written communication skills to understand correspondence/emails and reply accordingly.
• Ability to use technology as determined by assigned responsibilities and internal standards.
• Proficiency in information communication technologies (ICT).
• Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
• Approaches and carries out all duties in a thorough and organized manner.
• Ability to identify and appreciate the urgency and importance of different tasks.
• Knowledge of the need for quality record keeping in planning and implementation of assigned tasks.
• Ability to execute tasks in accordance with step-by-step instructions.

Assessment method:

• Assessment of qualified candidates may include a written exercise and a competency-based interview.

ECOWAS Work Environment:

• ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity and a healthy work-life balance.
• We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies.
• Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply. Diversity, Equity and Inclusion is at the heart of ECOWAS’s workforce.

Salary
UA 9535,80 (USD 15,045.59); UA 11,083.65 (USD 17,487.78); or UA 17,067.59 (USD 26,929.25) Annually.

Application Closing Date
30th April, 2026.

How to Apply
Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60officeaide@ecowas.int using the job title as the subject of the email.

Click here to download the application form (Docx.)

The required documents for registration include:

• Curriculum Vitae
• Cover letter
• Application form

Disclaimer

• Selection and appointment will be subject to background and reference checks and other administrative requirements.
• ECOWAS does not charge for any application, processing, training, interviewing, testing in connection with application or recruitment processes and does not concern itself with information on applicants’ bank accounts.
• This vacancy is subject to local recruitment, in accordance with Article 9.3 of the ECOWAS Personnel Regulations (revised in 2021).
• All staff in General Services and related categories will are recruited from among ECOWAS citizens residing in the Member State where the vacancy is advertised.
• A staff member subject to local recruitment will not be entitled to allowances or benefits applicable exclusively to international recruitment.